Ward Clerk - GHDU

Medway NHS Foundation Trust; Brompton; On-site; GBP 21,000 - 26,000; Full time

Job summary

Medway NHS Foundation Trust is seeking an administrative professional to support hospital operations across patient admissions, notes management and ward administration. The role involves updating bed management records, ensuring accurate patient details, and coordinating with Nursing and Medical staff to maintain smooth patient flow.

The successful candidate will handle case-notes auditing, outpatient appointments, property handling, and communications across departments while upholding trust

Responsibilities

• Admitting, discharging and transferring patients onto Bed Management System.
• Reviewing EDNS and ensuring patients' details are up-to-date on OASIS/PAS System.
• Inputting and amending Teletracking for Nursing Staff.
• Receiving and auditing patients' case-notes and ensuring notes available for ward rounds.
• Inputting and amending Critical care electronic systems.
• Collecting patients' case-notes from Health Records and updating patient records.
• Delivery of prescriptions forms to Pharmacy and collecting drugs as appropriate.
• Assisting Nursing staff with processing of patients' property and valuables and arranging for property to be kept safe.
• Arranging appointments for Outpatient clinics as directed.
• Preparing EDN's and admittance notifications for GP completion by medical staff.
• Arranging ambulance transportation where authorised.
• Ordering and maintaining ward stationery and supplies.
• Completion of routine maintenance requests for Estates Department.
• Receiving and relaying telephone calls and messages.
• Delivery of notes and post within the Hospital.
• Assisting Audit team and practice development nurse with administration duties.
• Arranging requests for nursing aids and medical appliances with appropriate departments.
• Ensuring information is correctly entered into Admission and cross reference books.
• Photocopying paperwork and faxing as per policy guidelines.
• Any other duties as directed by Line Manager, Senior Nurse and Management Team
• Our Vision and Values and behaviours in line with our Values.
• Endorsing diversity, multiculturalism, and inclusion in recruitment processes.

Job description

Admitting, discharging and transferring patients onto Bed Management System. Reviewing EDNS (as required) and ensuring patients' personal details are up-to date and correctly entered onto the OASIS/PAS System. Inputting and amending Teletracking for Nursing Staff

Receiving and auditing patients' case-notes and ensuring notes available for ward rounds.

Inputting and amending Critical care electronic systems

Collecting Patients' case-notes from the Health Records Department, Transit area, Filing, updating and maintenance of patients' records, ensuring Patient Front sheet contains correct details

Delivery of Prescriptions Forms to Pharmacy and collection of drugs as appropriate

Assisting Nursing staff with processing of patients' property and valuables in accordance with policy and procedures and arranging for property to be taken into General Office for safe custody

Arranging appointments for Outpatient clinics as directed

Preparing of patients EDN's and admittance notification for GP's for completion by medical staff

Arranging ambulance transportation where authorised

Ordering and maintaining ward stationery and supplies

Completion of routine maintenance requests for forwarding to Estates Department

Receiving telephone calls, taking and relaying messages and referring calls as appropriate

throughout their stay

Delivery of notes, urgent requests, post, letters etc to other departments within the Hospital. Delivery of post, etc to patients

Assisting Audit team, rehabilitation nurse and practice development nurse with administration duties.

Arranging for requests for nursing aids, walking aids, surgical appliances to be processed with the appropriate departments

Ensuring all information correctly entered into the Admission and cross reference books

Photocopying paperwork as required and faxing as per policy guidelines

Any other duties as directed by Line Manager, Senior Nurse and Management Team

Our Vision and Values

All staff must commit to our Vision and Values and exhibit behaviours in line with our new Values.

Bold We are inspiring and ambitious

Every Person Counts We are respectful and supportive

Sharing and Open We are open and speak up

Together We are inclusive and responsible

Our Trust is a great choice for people who want to develop their career in an ambitious environment. Our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.