Ward Clerk - Day Surgery Unit

Nhs-1; Kendal; On-site; GBP 23,000 - 28,000; Part time

Job summary

University Hospitals of Morecambe Bay NHS Foundation Trust in Kendal is seeking a part-time Ward Clerk (Band 2) to support the Day Surgery Unit at Westmorland General Hospital. The role covers 35 hours per week, Monday to Friday, with shifts from 07:30 to 18:00, and involves managing patient records, admissions, transfers and discharges using IT systems.

We look for an enthusiastic, team-oriented individual capable of handling confidential information and delivering administrative support to the

Qualifications

• Basic numeracy and literacy.
• ECDL or equivalent or willingness to undertake.
• Have a demonstrable understanding of general office equipment i.e. computer, fax.
• Knowledge of clerical / admin systems and processes.
• Previous clerical experience within health care/office setting.

Responsibilities

• Liaise with senior nurse in charge and provide a welcoming approach to all visitors.
• Provide and maintain administrative support to the ward with minimal supervision.
• Manage patient records, admissions, transfers and discharges using IT systems.
• Ensure IT systems stay live and handle confidential information appropriately.
• Communicate clearly with ward staff and deliver to other parts of the hospital.

Skills

Clear communication

Influence colleagues

Equality and quality

Basic IT skills

NHS awareness

Education

Basic numeracy and literacy

ECDL or equivalent

Tools

General office equipment

Job description

Main area Administration Grade NHS AfC: Band 2 Contract Permanent Hours Part time - 35 hours per week (Monday- Friday 7:30am - 6:00pm) Job ref 331-8133929-UHMB

Employer University Hospitals of Morecambe Bay NHS Foundation Trust Employer type NHS Site Westmorland General Hospital Town Kendal Salary £25,272 per annum pro rata Salary period Yearly Closing 28/09/2026 23:59

Ward Clerk - Day Surgery Unit

NHS AfC: Band 2

''Creating a great place to be cared for and a great place to work''

University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job overview

We are looking to recruit an enthusiastic and committed individual to our team here in the Day Surgery Unit Westmorland General Hospital - the position would be to cover the 3 areas that the Day Surgery Staff worl across in Westmorland General Hospital Monday - Friday 07:30 - 18:00.

Our team pride themselves on exceeding the expectation of our patients and their families and work very closely as a team to support each other in our every day work.

The Day Surgery Unit Team are a very busy welcoming team looking after patients coming for many different day procedures/clinics. We are looking for an individual to provide a warm and welcoming approach to all patients, staff and visitors attending the ward. The ideal candidate will take leadership in the management and organisation of patient records, admissions, transfers and discharges using the appropriate IT systems. They would need to be excellent at working within a team of ward clerks.

Main duties of the job

The ideal candidate will have good communication and IT skills, keeping the IT systems live at all times. You will need to be able to deal with sensitive, confidential information in an appropriate manner. You will need to be able to respond to ward requests from ward staff and deliver to other parts of the hospital

Your main responsibility will be to liaise with senior nurse in charge and provide and welcoming approach to all visitors to the unit. You will need to work with minimal supervision providing administrative support to the ward team .

Working for our organisation

We operate from three main hospitals - Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community health care premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/

Person specification

Education

• Basic numeracy and literacy
• ECDL or equivalent or willingness to undertake

Experience

• Have a demonstrable understanding of general office equipment i.e. computer, fax
• Knowledge of clerical / admin systems and processes
• Previous clerical experience within health care/office setting

Skills

• Ability to communicate clearly and effectively, using both written and verbal means
• Experience of and ability to influence colleagues
• Ensures that own actions support equality, diversity, rights and maintain quality
• IT skills at basic level – wordprocessing, databases, email, internet searching
• Awareness of the NHS structure and current issues

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive .

The trust operates a No Smoking Policy.
Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.
We reserve the right to close a job advert early where sufficient applications have been received.
The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert
If the post is subject to Disclosure & Barring Service checking, (formally CRB) a charge of £49.50 for Enhanced and £21.50 for Standard clearance and additional to this a £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts.

Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 6 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.

We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us atUHMB. This bespoke site has lots of useful information to help you settle into your new roleincluding: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link https://www.uhmb.nhs.uk/uhmbt-pre-onboarding .

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.