Facilities Officer

East Lancashire Hospitals NHS Trust; Lancaster; On-site; GBP 25,000 - 27,000; Part time

Job summary

East Lancashire Hospitals NHS Trust in Lancaster is recruiting for a part-time Facilities Officer (NHS AfC Band 3). The role covers cashiering, general office tasks and site support across Trust facilities, with a 30-hour week from Monday to Friday, 08:30–16:30. The salary ranges from £24,937 to £26,598 per annum.

The postholder will work within a small general office team, ensuring accurate income handling and support across multiple sites, with DBS checks and NHS employment conditions standard.

Qualifications

• 12 months of administrative experience required.
• Experience working in a team.
• Excellent written and verbal communication.
• Previous NHS experience preferred.

Responsibilities

• Provide accurate cashiering and ensure income is banked within required timescales.
• Support General Office duties: bleeps, telecoms, post, car parking, accommodation, ambulance transport.
• Liaise with colleagues and external contacts to ensure smooth running of support services across sites.
• Maintain and update car park databases and respond to general enquiries and complaints.

Skills

General Office

Administrative experience

Education

GCSEs including Maths & English

NVQ Level 2 Admin

Job description

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Main area Facilities Officer Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 30 hours per week (Monday to Friday, 08:30 to 16:30 (4 days)) Job ref 435-1LSC-UHMBT-111-26

Site Royal Lancaster Infirmary Town Lancaster Salary £24,937 - £26,598 per annum Salary period Yearly Closing 25/09/2026 08:00

• Lancashire and South Cumbria Provider Collaborative (OneLsc)

The five provider NHS trusts in Lancashire and South Cumbria are working together as partners, delivering joint priorities to improve health and healthcare.

Together, we aim to drive up quality by sharing skills and best practice, pooling our resources and standardising the way we work to reduce variation and duplication.

We want to ensure patients have equal access to the same high-quality care wherever they live. We also want our colleagues to have the same high-quality experience wherever they work.

One Lancashire and South Cumbria (One LSC) and University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job overview

To work as part of a small team providing administrative and
cashiering support within the General Office. Be able to prioritise
your own workload, as there are occasions when you will have no
direct supervision.

The role includes providing an accurate and effective cashiering
service for the Trust and dealing with a range of other General Office
functions including bleeps, telecoms, post, car parking,
accommodation and ambulance patient transport.

The post holder is required to liaise and co-ordinate with colleagues
and external contacts to facilitate the smooth running of support
services across the sites.

Main duties of the job

• Act as part of the General Office team ensuring systems concerning accounts, collection and the banking of income are operated in compliance with Trust Standing Financial Instructions.
• This includes banking monies to ensure the relevant timescales are adhered to and, thatadequate funds are available for petty cash payment.
• The safe keeping of patients’ property and monies, including monthly reviews of the patient property, liaising with patients, patients’ relatives, wards and departments where appropriate.
• Reimbursements of petty cash to staff and payment of patient travel expenses in accordance with the NHS Hospital Travel Costs Scheme.
• Provide support to General Office services including, ordering stocks and supplies and, maintenance of the photocopying machine.
• Franking and recording of mail, including monitoring of postal funds, franking machine maintenance and, ordering consumables and reporting faults.
• Arranging and recording bleep repairs and checking invoices.
• Assist with the administration of car parking and site security including, updating details on the car park databases and the pay on foot system, liaison with car park patrol staff, providing and, dealing with general enquiries and complaints.

Anyone newly appointed to the Trust will be subject to the completion of a satisfactory 6 month probationary period (this includes bank staff). This will give the new staff member an opportunity to become familiar with the role and working environment.

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our websitehttps://www.uhmb.nhs.uk/

Person specification

• Minimum of 12 months previous administrative experience
• Experience working with others as part of a team
• Excellent communication skills, written and verbal
• Previous NHS experience

Qualifications

• A good standard of general education with a minimum of 5 GCSE`s, C/4 or above including GCSE Mathematics & English
• NVQ Level 2 Admin and Clerical or equivalent relevant experience

Dear Potential Applicant,

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.

This cost is not applicable for a Volunteer post

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone [phone] or email [e-mail] write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive .

The trust operates a No Smoking Policy.
Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.
We reserve the right to close a job advert early where sufficient applications have been received.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Gavin Darby Job title Patient Services Manager Email address [e-mail] Telephone number 01524 583200 Additional information

Contact is available Monday to Friday 08:30 to 16:30.