Ward Clerk

York and Scarborough Teaching Hospitals NHS Foundation Trust; York; On-site; GBP 23,000 - 28,000; Part time

Job summary

An exciting opportunity awaits at a leading NHS Trust for a part-time Ward Clerk. This role involves providing essential administrative support within the Selby Inpatient Unit, where you'll work closely with patients in need of rehabilitative and palliative care. Ideal candidates will possess excellent communication skills, be adept at teamwork, and have basic computer skills. Join a compassionate and dedicated team that values kindness, openness, and excellence, while enjoying a supportive work environment with numerous benefits. If you're passionate about making a difference in healthcare, this role is for you!

Benefits

Access to NHS Pension Scheme

27 days holiday rising to 33 days

Generous relocation package

Employee Assistance Programme

NHS Car Lease scheme

Cycle to Work scheme

Learning and development opportunities

Discounts on restaurants and shopping

Qualifications

• Educated to GCSE Level with Maths and English at C or above.
• 1 year minimum experience in an Office/Administrative role.

Responsibilities

• Provide all administration support for the ward.
• Cover all admin support for the ward as required.

Skills

Communication Skills

Teamwork

Organizational Skills

Initiative

Education

GCSE Level or equivalent

Computer Literacy (RSA 2, NVQ 2 or equivalent)

1 year minimum in Office/Administrative role

Tools

Hospital Computer Systems

Job description

Main area: Administrative & Clerical

Grade: Band 2

Contract: 1 year (Fixed term. Secondment opportunities will be considered for internal staff.)

Hours: Part time - 27.5 hours per week (Monday to Friday, excluding bank holidays, 08:30-14:00)

Job ref: 419-6891932-WC-FH

Site: Selby Inpatient Unit, Selby War Memorial Hospital

Town: Selby

Salary: £23,615 pro rata

Salary period: Yearly

Closing: 18/02/2025 23:59

Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).

Our Values

• We are KIND
• We are OPEN
• We pursue EXCELLENCE

We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.

Job Overview

We have a great opportunity for a fixed term position for a ward clerk for 1 year with the potential to extend this for up to 2 years.

This would be for the Selby Inpatient Unit under the Family Health care group based in the Selby War Memorial Hospital working with patients with rehabilitative and palliative care needs.

The post holder provides all administration support for the ward.

Main Duties of the Job

Interested applicants must have excellent communication skills, be a good team player and enjoy meeting and working with the public.

Basic computer skills are also a requirement for the job and NHS experience would be an advantage; however, full training will be given to the successful applicant on use of the hospital computer systems.

The successful applicants will be expected to cover all admin support for the ward.

Working for Our Organisation

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

Detailed Job Description and Main Responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Person Specification

Qualifications

• Educated to GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification/demonstrable experience.
• Computer literacy skills to RSA 2, NVQ 2 or equivalent
• Experience of dealing with confidential information
• Experience (1 year minimum) Office/Administrative role
• Previous Office/Administrative experience in an NHS environment

Skills

• Possess sound communication skills
• Ability to function effectively as part of a Team
• Able to organise and prioritise own workload
• Have the ability to exercise initiative

DBS Checks

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. By applying you are agreeing to this undertaking. If you are successful you will be asked to confirm if you wish to pay in one amount or in instalments. The charges are currently £27.38 for a standard check and £55.38 for an enhanced check. The level of check will be determined by the post you are applying for.

Please note that Volunteers and Bank only staff will not be charged.

Use of Artificial Intelligence (AI)

Please note, the selection processes at York & Scarborough Teaching Hospitals are in place to ensure we recruit candidates with the right skills and values. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills. You will be required to acknowledge that you are aware of this before submitting your application.

Agile and Flexible Working

We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this, entitling all staff to request flexible working from day one – for all posts. We encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Employee Assistance Programme (EAP)

All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year.

A bit more about us and the surrounding area

York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York - consistently voted one of the best places to live in the UK. We provide a comprehensive range of acute hospital and specialist healthcare services for approximately 800,000 people living in and around York, North Yorkshire, North East Yorkshire and Ryedale - an area covering 3,400 square miles.

Our annual turnover is approaching £0.5bn. We manage eight hospital sites and have a workforce of around 10,000 staff working across our hospitals and in the community.

Sponsorship

If you require sponsorship to work in the UK, check you are eligible under the UKVI points based system online. Not all jobs we advertise are eligible for sponsorship.

Employer Certification / Accreditation Badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.