Ward Clerk

Allscreens Nationwide Ltd; Oldbury; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

Free Meal on Shift

Employee referral scheme

NHS Discounts

Job summary

Cygnet Hospital Oldbury is seeking a friendly Ward Clerk to support the clinical team with ward administration and information management. The role is 40 hours per week, Monday to Friday, 08:00–16:00, at Cygnet Hospital Oldbury, contributing to safe, timely documentation and reporting within a mental health setting.

You will handle reception duties, file notes, audits, and coordinate with medical secretaries to ensure timely submissions. DBS checks are required for successful applicants.

Qualifications

• Experienced in administration in a fast-paced hospital environment.
• Organised, diligent and able to adhere to processes & procedures.
• Knowledgeable of mental health & patient confidentiality issues.
• Skilled at inputting, pulling & analysing data using Microsoft Excel.
• Proficient in Microsoft Word, PowerPoint and other Microsoft Systems.
• Excellent verbal & written communicator with strong interpersonal skills.
• Minutes taking skills.
• Experience working with patients face-to-face within a mental health setting.

Responsibilities

• Support clinical staff with ward administration tasks.
• Ensure accurate recording and timely distribution of information.
• File all patient notes and conduct regular audits to keep paperwork up-to-date.

Skills

Ward administration

Data entry & analysis

Microsoft Excel

Microsoft Word

Minuting

Interpersonal skills

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Helping others improve and turn their lives around theres no better feeling. Its what we do for thousands of people at more than 150 sites across the UK. Be a part of it. Cygnet Group are looking for a friendly, professional Ward Clerk with a passion for making a difference to others to join our team at Cygent Hospital Oldbury. Youll be working40 Hours per week (Monday to Friday, 08:00 am to 04:00 pm)atCygent Hospital Oldbury, helping ensure the smooth and safe management of our care.

The Service

Cygnet Hospital Oldbury is our state-of-the-art PICU & Acute hospital for women, in the West Midlands. The service has two wards, a 12 bed PICU ward and a 15 bed Acute ward. Cygnet Hospital Oldbury has a full multi-disciplinary team (MDT) and supports the acute needs of adults requiring rapid access to mental health services, including those who may need an intensive care environment. Were focused on length of stay and making sure individuals move as quickly and safely as possible from our services to the most appropriate and least restrictive environment for them. Individuals can step down through the pathways available within Cygnet services. Referrals can come to us from all areas, including other acute services and prison services.

Your Day-to-Day

• Support clinical staff with ward administration tasks
• Ensure accurate recording and timely distribution of information
• File all patient case no tes and conduct regular audits to confirm paperwork is up-to-date and complete
• Complete all ward filing in accordance with Cygnet policies
• Answer phone calls, cover reception duties, and perform other administrative responsibilities as required
• Ensure reports are submitted promptly and coordinate with medical secretaries to facilitate timely submissions
• Distribute ward round and discharge summaries to external professionals
• Provide coverage for colleagues during their leave periods (medical secretary, funding admin)
• Manage the ward diary to ensure proper scheduling and planning
• Attend morning meetings and ward rounds, take minutes, and circulate them to the team

You are

• Experienced in administration in a fast-paced hospital environment
• Organised, diligent and can strictly adhere to processes & procedures
• Knowledgeable of mental health & patient confidentiality issues
• Skilled at inputting, pulling & analysing data using Microsoft Excel
• Proficient in Microsoft Word, PowerPoint and other Microsoft Systems
• An excellent verbal & written communicator with strong interpersonal skills
• Able to swiftly solve problems & work under pressure without compromising quality
• Minutes taking skills
• Experienced in working with patients face-to-face within a mental health setting

Why Cygnet

• Salary: £28,050 Per Year
• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• Employee discount savings & NHS Discounts
• Free Meal on Shift

Please note that successful candidates will be required to undergo an enhanced DBS check.

We reserve the right to close this vacancy early if we receive sufficient applications for the role.

Your Day-to-Day

• Support clinical staff with ward administration tasks
• Ensure accurate recording and timely distribution of information
• File all patient case no tes and conduct regular audits to confirm paperwork is up-to-date and complete
• Complete all ward filing in accordance with Cygnet policies
• Answer phone calls, cover reception duties, and perform other administrative responsibilities as required
• Ensure reports are submitted promptly and coordinate with medical secretaries to facilitate timely submissions
• Distribute ward round and discharge summaries to external professionals
• Provide coverage for colleagues during their leave periods (medical secretary, funding admin)
• Manage the ward diary to ensure proper scheduling and planning
• Attend morning meetings and ward rounds, take minutes, and circulate them to the team

You are

• Experienced in administration in a fast-paced hospital environment
• Organised, diligent and can strictly adhere to processes & procedures
• Knowledgeable of mental health & patient confidentiality issues
• Skilled at inputting, pulling & analysing data using Microsoft Excel
• Proficient in Microsoft Word, PowerPoint and other Microsoft Systems
• An excellent verbal & written communicator with strong interpersonal skills
• Able to swiftly solve problems & work under pressure without compromising quality
• Minutes taking skills
• Experienced in working with patients face-to-face within a mental health setting

Why Cygnet

• Salary: £28,050 Per Year
• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• Employee discount savings & NHS Discounts
• Free Meal on Shift

Please note that successful candidates will be required to undergo an enhanced DBS check.

We reserve the right to close this vacancy early if we receive sufficient applications for the role.