Ward Administrator

The Methodist Church in Britain; Coalville; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

33 days' annual leave including bank &

Career development and training

Ely-Vate rewards platform

Wellbeing support and activities

Blue Light Card discounts

Life assurance

Enhanced maternity package

Pension contribution

Job summary

The Ward Administrator role at St Mary's Hospital, operated by Elysium Healthcare, provides essential day-to-day support for ward operations within a secure and acute mental health setting. You will handle patient records, ward diaries, meeting arrangements, minutes, typing and budget support for the Ward Manager, working 37.5 hours per week.

Responsibilities include updating service user information, managing transport bookings, arranging meetings, taking minutes and maintaining filing systems.

Qualifications

• Experience in a similar administrative role or environment.
• Experience typing medical reports and patient discharge letters.
• Knowledge of healthcare terminology.

Responsibilities

• Provide day-to-day administrative support for the wards.
• Update service users' information and timetables.
• Manage the ward diary, including diary entries, room bookings and transport bookings.
• Arrange meetings and take minutes.
• Type up correspondence, documentation and clerical work.
• Act as a link between the public, outside professionals and hospital departments for routine telephone calls and general enquiries.
• Assist in developing, implementing and evaluating systems within the unit and between units and groups.
• Keep information about patients, staff and hospital business confidential at all times.
• Maintain, evaluate and update the unit's filing and record-keeping systems.
• Assist the Ward Manager with ward budget management, following good accounting practice in the activity budget books.

Skills

Healthcare terminology

Education

GCSE English

Job description

This Ward Administrator post supports the wards at St Mary's Hospital, run by Elysium Healthcare, for men needing inpatient care and specialist acquired brain injury services. The work is day-to-day administration: records, ward diaries, meeting arrangements, minutes, typing and budget support for the Ward Manager. Hours are 37.5 a week within a setting that also includes secure and acute mental health services. Applicants need prior administrative experience, healthcare terminology and a DBS check.

What the job involves

• Provide day-to-day administrative support for the wards
• Update service users' information and timetables
• Manage the ward diary, including diary entries, room bookings and transport bookings
• Arrange meetings and take minutes
• Type up correspondence, documentation and clerical work
• Act as a link between the public, outside professionals and hospital departments for routine telephone calls and general enquiries
• Assist in developing, implementing and evaluating systems within the unit and between units and groups
• Keep information about patients, staff and hospital business confidential at all times
• Maintain, evaluate and update the unit's filing and record-keeping systems
• Assist the Ward Manager with ward budget management, following good accounting practice in the activity budget books

What’s required

Qualifications

• GCSE English at grade C or above

Experience

• Previous experience in a similar role or environment
• Previous experience typing medical reports and patient discharge letters

Skills & knowledge

• Knowledge of healthcare terminology

Checks & eligibility

• DBS disclosure

What’s offered

• 33 days' annual leave including bank holidays, plus birthday off and option to buy additional leave
• Career development and training courses
• Ely-Vate rewards platform with everyday savings
• Wellbeing support and activities
• Blue Light Card discounts
• Life assurance
• Enhanced maternity package
• Pension contribution