Volunteer Coordinator

Phoenix Cultural Centre; Woking; On-site; GBP 8,700 - 11,000; Part time

Job summary

Phoenix Cultural Centre CIC in Woking is seeking a Volunteer Coordinator to join our community-led organisation.

This hands-on role supports volunteers from recruitment through to development and recognition, coordinating rotas, training records and safeguarding.

The position is on-site, 12 hours per week, for one year, with DBS check required and a warm, inclusive approach essential.

Qualifications

• Experience coordinating volunteers or staff.
• Strong organisational and record-keeping skills.
• Proficiency with spreadsheets and databases.
• Excellent written and verbal communication.
• Ability to work independently with guidance.
• Commitment to safeguarding and data protection.
• Commitment to equality, inclusion and welcoming approach.

Responsibilities

• Coordinate recruitment, induction, and development of volunteers.
• Manage volunteer rotas and event coverage.
• Maintain volunteer and training records.
• Monitor involvement and attendance.
• Communicate with volunteers and team members.
• Ensure safeguarding, confidentiality and health and safety compliance.
• Support a welcoming, inclusive volunteer experience.
• Collaborate with staff, artists, and community partners.

Skills

Volunteer coordination

Organisational skills

Administrative skills

Spreadsheet experience

Communication skills

Independent worker

Safeguarding awareness

Equality & inclusion

Tools

Office software

Job description

Organisation: Phoenix Cultural Centre CIC (PCC) with some work relating to Fiery Bird Live Music Venue

Location: Woking,

Hours: 0.3 FTE (12 hours per week)

Salary: £9,672 per annum (£15.50 per hour)

Annual Leave: Statutory (5.6 weeks per annum pro rata) 67.2 hours per annum

Reports to: CEO

Start date: To be agreed - ideally October 2026

About Phoenix Cultural Centre CIC

Phoenix Cultural Centre CIC (PCC) is a community-led, not-for-profit organisation providing an inclusive, affordable cultural, training and community space in Woking. We create opportunities for people to come together, participate, learn, develop skills, improve wellbeing and contribute to their community.

PCC also runs Fiery Bird Live Music Venue, a grassroots music venue providing opportunities for musicians, performers and audiences to participate in live music and other creative activities.

We are committed to inclusion, accessibility and widening participation, and to creating opportunities for people from a wide range of backgrounds, including people who may be under-represented or face barriers to participation.

About the role

We are looking for an organised, approachable and enthusiastic Volunteer Coordinator to join our team in a newly created role.

Volunteers play an important part in making Phoenix Cultural Centre and Fiery Bird possible. The Volunteer Coordinator will be responsible for supporting volunteers throughout their involvement with the organisation, from recruitment and induction through to ongoing support, development and recognition.

The role will coordinate volunteer rotas and event cover, maintain accurate volunteer and training records, monitor volunteer involvement and help ensure that our policies, safeguarding responsibilities and operating standards are understood and followed.

This is a hands-on role for someone who enjoys working with people from a wide variety of backgrounds and can combine a welcoming and supportive approach with strong administration, clear expectations and appropriate professional boundaries.

Key responsibilities

• Coordinate the recruitment, induction, support and development of volunteers.
• Help volunteers understand their roles, responsibilities and the support available to them.
• Coordinate volunteer rotas and event cover across Phoenix Cultural Centre and Fiery Bird.
• Maintain accurate volunteer records, training records and other relevant information.
• Monitor volunteer involvement, attendance and development.
• Communicate regularly with volunteers and relevant members of the team.
• Help ensure volunteers receive appropriate information, guidance and support.
• Support the organisation to provide a welcoming, inclusive and positive volunteer experience.
• Help ensure safeguarding, confidentiality, data protection, equality and health and safety requirements are understood and followed.
• Identify and communicate any concerns, support needs or issues requiring further guidance.
• Contribute to improving volunteer systems, processes and opportunities.
• Work collaboratively with staff, volunteers, trainees, artists, community partners and members of the public.
• Undertake other reasonable duties appropriate to the nature and level of the role.

Essential skills, knowledge and experience

We are looking for someone with:

• Experience of coordinating, supporting or supervising volunteers, staff, trainees or community participants.
• Strong organisational, administrative and record-keeping skills.
• Confidence using spreadsheets, databases and standard office software, with a willingness to develop these skills further.
• Experience of managing rotas, deadlines and changing priorities successfully.
• Excellent written and verbal communication skills.
• The ability to work independently and to know when it is necessary to seek further guidance.
• The ability and confidence to welcome and work with people from a wide range of backgrounds and with different levels of experience and support needs.
• An understanding of the importance of safeguarding, confidentiality, data protection, equality and health and safety.
• A commitment to working in an ethical, equal, inclusive and welcoming way.
• The ability to maintain appropriate professional boundaries while providing supportive and respectful guidance.

Values and behaviours

The successful candidate will be:

• Organised, reliable and proactive.
• Approachable, welcoming and supportive.
• A clear, confident and respectful communicator.
• Patient and able to communicate information clearly and accessibly.
• Comfortable working with people with different abilities, experiences, confidence levels and support needs.
• Able to balance a supportive approach with appropriate professional boundaries.
• Flexible and able to respond positively to changing priorities.
• Committed to equality, inclusion and widening participation.
• Enthusiastic about volunteering, community participation, arts and culture.
• Passionate about helping people develop confidence, skills and opportunities through volunteering.

Working arrangements

The role is based on site at Phoenix Cultural Centre and Fiery Bird Live Music Venue in Woking. Some administrative tasks may occasionally be undertaken remotely by prior agreement.

This is a 12-hour-per-week, part-time role on a one-year fixed-term contract.

Why join Phoenix Cultural Centre CIC?

Play an important role in strengthening a community-led cultural centre and grassroots live music venue.

Help people from a wide variety of backgrounds participate, contribute and develop new skills.

Support volunteers whose time, experience and commitment help make Phoenix and Fiery Bird possible.

Work in a creative, inclusive and community-focused organisation.

Help develop and strengthen the organisation’s volunteer programme. .

Safeguarding and DBS

Our volunteer population may include children under the age of 18 and adults who may require additional safeguarding support. Due to the nature of the role, the successful candidate will be required to undertake an Enhanced DBS check through the Disclosure and Barring Service.

Equality, diversity and inclusion

Phoenix Cultural Centre CIC is committed to equality, diversity and inclusion and to providing a fair and inclusive recruitment process. We welcome applications from suitably qualified candidates from all backgrounds and do not condone discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Phoenix Cultural Centre.

If you need any reasonable adjustments during the recruitment process, please let us know so that we can support you.