Vetting Coordinator

Consortium; Hitchin, Greater London; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Enhanced pension

Private medical cover (optional)

Life assurance

Incentive bonus

Flexible benefits

Job summary

Willmott Dixon in Hitchin is recruiting a Vetting Co-ordinator to support security vetting across Defence, Police and MoJ projects. You will administer BPSS checks, track NSV applications, and maintain accurate case files for employees, contractors and sub-contractors.

Working with the Vetting Manager, you will ensure processes meet UKSV standards, while safeguarding data and supporting audits. The role offers an on-site presence in Hitchin with a focus on reliability, accuracy, and timely

Qualifications

• Administrative, case management, or coordination experience in secure sectors.
• Eligible to obtain national security clearance (SC).
• Strong attention to detail and accuracy with sensitive data.
• Proficient with Microsoft Office and vetting/case management systems.

Responsibilities

• Process and track BPSS checks for new starters following HMG guidance.
• Assess eligibility for NSV clearance levels and escalate complex cases.
• Maintain vetting database with accurate status, expiry dates and aftercare.
• Liaise with candidates, employees and contractors to collect vetting documentation.
• Assist with NSV submissions and monitoring under the Vetting Manager.

Skills

Administrative coordination

Case management

Security data handling

Microsoft Office

Vetting case management systems

Tools

Microsoft Office

Job description

Vetting Co-ordinator role based in Hitchin, London & East team

Supporting personnel security vetting activities across Defence, Police, and MoJ projects

Key responsibilities include processing BPSS checks and national security vetting applications

Essential experience in administrative, case management, or coordination roles within secure sectors

Requirement for SC clearance and eligibility to obtain it

Willmott Dixon is currently recruiting for a Vetting Co-ordinator to join our London & East team based in Hitchin. This is an exciting opportunity to play a key role in supporting personnel security vetting activities across our Defence, Police and Ministry of Justice (MoJ) projects.

Working closely with the Vetting Manager, you will be responsible for the day-to-day administration, coordination and progression of security vetting cases for employees, contractors and sub-contractors. You will help ensure that all vetting processes are completed accurately, efficiently and in line with UK Security Vetting (UKSV) requirements and government security standards.

Key Responsibilities

• Process and track BPSS checks for new starters, ensuring documentation is accurate, complete, and submitted in line with HMG Baseline Personnel Security Standard guidance.
• Assess eligibility of candidates to apply for relevant level of NSV clearance, escalating complex or borderline cases to the Vetting Manager.
• Conducts BPSS checks and prepares cases for review and approval by the Vetting Manager where required.
• Support the submission, progression, and monitoring of national security vetting (NSV) applications (CTC, SC, and DV), under the direction of the Vetting Manager.
• Maintenance and integrity of the Willmott Dixon vetting database ensuring high levels of accuracy at all times, including clearance status, expiry dates, aftercare obligations, and re-vetting schedules.
• Assist with the administration of vetting cases specific to Police force contracts and MoJ engagements, following each sponsoring authority's forms and timelines.
• Liaise with candidates, employees, and contractors to collect, verify, and chase outstanding vetting documentation and forms.
• Act as a day-to-day point of contact for routine vetting queries from hiring managers, PeopleEx, project teams and contracting authorities, escalating complex or sensitive cases to the Vetting Manager and highlighting potential eligibility concerns.
• Support the annual change of circumstance review process, helping to update records and flag reportable changes for the Vetting Manager's attention.
• Assist with monitoring clearance expiry dates and proactively flag upcoming renewals and aftercare requirements.
• Maintain organised, accurate case files and audit trails to support internal and external security audits and assurance reviews.
• Identify and elevate vetting delays, missing information, or potential compliance gaps and risk to the Vetting Manager promptly.
• Support the Vetting Manager with the production of clearance statistics and reporting for resource planning and bid support.
• Ensure all vetting records are handled, stored, and disposed of in accordance with company policies, data protection legislation and information security requirements.
• Report any concerns immediately to the Vetting Manager or Security Controller and follow all relevant security management policies.
• Maintain working knowledge of UKSV policy, GovS 007, and sponsoring organisations vetting requirements, escalating any updates that may affect process to the Vetting Manager.

Essential and Desirable Criteria

• Experience working within an administrative, case management, or coordination role, ideally within a secure or regulated sector (e.g. Defence, Police, MoJ, Central Government, or wider Critical National Infrastructure).
• Willingness and eligibility to obtain a national security clearance (SC as a minimum).
• Strong attention to detail and accuracy when handling sensitive personal and security-related data.
• Good organisational and time-management skills, with the ability to manage multiple cases and deadlines simultaneously.
• Confident communication skills, with the ability to liaise professionally with candidates, employees, and internal stakeholders.
• High level of discretion, integrity, and judgement when handling sensitive personal and security-related data, ensuring compliance with UK GDPR, the Data Protection Act 2018, and Willmott Dixon's security policies.
• Competent user of Microsoft Office and case management or database systems.
• Current, active security clearance (SC).
• Awareness of UKSV policies, the National Security Vetting (NSV) framework, and the GovS 007: Security functional standard.
• Experience using vetting case management systems or security databases / NSVS
• Previous experience supporting Police force or Ministry of Justice (MoJ) contracts.
• Interest in pursuing a career in personnel security or vetting management.

Clearance Requirement

Applicants must currently hold, or be eligible to obtain, SC clearance and progression in this role may require eligibility for higher levels of clearance over time.

Additional Information

In return for your hard work, we offer a competitive package that includes flexible benefits to suit your lifestyle and priorities. This includes an enhanced pension scheme, optional private medical cover, life assurance, and an Incentive Bonus.

At Willmott Dixon, we provide an inclusive and flexible working environment for people to thrive in and are happy to support agile working wherever possible.

We are a proud member of the Disability Confident Scheme.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 'Big' Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025. Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.

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