Security Vetting Coordinator - Case & Compliance Expert

Willmott Dixon; Watford; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Enhanced pension

Private medical cover

Life assurance

Incentive bonus

Flexible benefits

Job summary

Willmott Dixon is seeking a Vetting Coordinator to join the London & East team in Hitchin. You’ll support personnel security vetting activities across Defence, Police and MoJ projects, coordinating cases and ensuring UKSV compliance.

Reporting to the Vetting Manager, you will manage BPSS checks, NSV applications, maintain records, liaise with candidates and stakeholders, and help improve processes in a secure, regulated environment.

Qualifications

• Experience in administrative, case management or coordination roles.
• Willingness to obtain national security clearance (SC minimum).
• Strong attention to detail handling sensitive data.
• Good organisation and time-management with multiple deadlines.
• Confident communication with candidates and stakeholders.
• Discretion and compliance with UK GDPR and security policies.
• Competent in Microsoft Office and case management systems.

Responsibilities

• Process and track BPSS checks for new starters, ensuring documentation is accurate, complete, and submitted in line with guidance.
• Assess eligibility for NSV clearance and escalate complex cases to the Vetting Manager.
• Conduct BPSS checks and prepare cases for review and approval by the Vetting Manager.
• Support NSV applications (CTC, SC, and DV) under the direction of the Vetting Manager.
• Maintain the vetting database with clearance status, expiry dates, aftercare, and re-vetting schedules.
• Assist with vetting cases for Police force contracts and MoJ engagements following sponsoring authorities' forms and timelines.
• Liaise with candidates, employees, and contractors to collect and verify vetting documentation.
• Act as a day-to-day contact for vetting queries from hiring managers and stakeholders.
• Support annual change of circumstance reviews and update records.
• Monitor clearance expiry dates and flag renewals.
• Maintain organised case files and audit trails for audits and reviews.
• Identify delays, missing information or compliance gaps and escalate.
• Assist with production of clearance statistics and reporting for planning and bids.
• Ensure vetting records are handled and disposed of per policies and data protection.

Skills

Administrative experience

Case management

Coordination

Attention to detail

Discretion

Microsoft Office

Tools

Case management software

Job description

Willmott Dixon is seeking a Vetting Coordinator to join the London & East team in Hitchin. You’ll support personnel security vetting activities across Defence, Police and MoJ projects, coordinating cases and ensuring UKSV compliance.

Reporting to the Vetting Manager, you will manage BPSS checks, NSV applications, maintain records, liaise with candidates and stakeholders, and help improve processes in a secure, regulated environment.