Vetting Administrator

NG Bailey Group Limited; Leeds; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension with employer contributions

25 days holiday + bank holidays

Private Medical Insurance

Employee Assistance Programme

Job summary

NG Bailey Group Limited is seeking a Vetting Administrator in Leeds to join the Security & Resilience team. You will manage a varied caseload of vetting applications, ensuring accurate records and timely progress while working with employees, HR and external stakeholders in line with established processes.

The role requires strong organisational skills, attention to detail and a proactive, process-driven approach.

Qualifications

• Strong administration, organisation and communication skills.
• Ability to manage workloads independently and proactively.
• Experience handling sensitive information and maintaining records.
• Customer-focused approach and ability to engage with stakeholders at all levels.

Responsibilities

• Managing routine vetting cases from application through to completion.
• Supporting UK Security Vetting activities including renewals and aftercare.
• Maintaining accurate personnel security records and monitoring clearance expiry dates.
• Responding to vetting queries and liaising with internal and external stakeholders.
• Identifying and resolving routine issues and escalating complex matters.
• Supporting reporting, audit requirements and continuous improvement.

Skills

Administration

Organisation

Communication

Workload management

Handling sensitive information

Stakeholder engagement

Tools

BPSS/UK Vetting knowledge

Job description

We're looking for a highly organised and detail-focused Vetting Administrator to join our Security & Resilience team in Leeds. This is an excellent opportunity for someone who enjoys working within structured processes, managing sensitive information and providing first-class administrative support. You'll play a key role in helping employees and supply chain personnel obtain and maintain the security clearances required for their roles, supporting the smooth operation of our personnel security function. Working closely with the Group Vetting Officer, you'll manage routine vetting activity from initial request through to completion, taking ownership of cases, maintaining accurate records and ensuring applications progress efficiently. The Role As Vetting Administrator, you'll be responsible for managing a varied caseload of vetting applications while supporting the ongoing administration of security clearances. Acting as a key point of contact for employees, managers, HR teams and external stakeholders, you'll help ensure all vetting activity is completed accurately, professionally and in line with established processes.

Responsibilities

• Managing routine vetting cases from application through to completion.
• Supporting UK Security Vetting activities, including renewals, transfers, lapses and aftercare.
• Maintaining accurate personnel security records and monitoring clearance expiry dates.
• Responding to vetting queries and liaising with internal and external stakeholders.
• Identifying and resolving routine issues while escalating more complex matters appropriately.
• Supporting reporting, audit requirements and continuous improvement activities., We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. You'll be someone who takes ownership of your work, has exceptional attention to detail and enjoys working within a structured and process-driven environment. You'll be comfortable handling confidential information, building positive working relationships and managing multiple priorities simultaneously.

What We’re Looking For

• We're particularly interested in candidates who have:
  • Strong administration, organisation and communication skills.
  • The ability to manage workloads independently and proactively.
  • Experience working with sensitive information and maintaining accurate records.
  • A customer-focused approach and the confidence to engage with stakeholders at all levels.

Previous experience within vetting, personnel security, screening, compliance, onboarding or a similar administrative role would be advantageous. Knowledge of BPSS and UK Government Security Vetting processes would also be beneficial, although not essential.

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

Benefits

• Pension with a leading provider and up to 8% employer contribution
• 25 days holiday plus bank holidays
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give as You Earn, Travel Insurance, Tax Free Bikes

Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.