Security Services Administrator - Personnel Security

QinetiQ; Farnborough; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Matched pension

Generous holiday

Private Medical Insurance

Employee discount

Armed Forces Covenant

Volunteering opportunities

Job summary

QinetiQ is seeking a Security Services Administrator – Vetting at Farnborough to manage pre-employment screening and the vetting lifecycle for employees, contractors and associates. You will work within Security Services to ensure timely processing, expiries and compliance.

The role requires knowledge of BPSS and national security vetting, strong administrative skills and the ability to liaise with external partners, with a focus on data protection and process improvement.

Qualifications

• A-Levels or college qualification in business administration or similar.
• DISA Vetting Administrator qualification (NVQ Level 2).
• Evidence of recent relevant experience in a similar role desirable.
• Working knowledge of Microsoft Office and other IT applications.
• Understanding of pre-employment screening and national security vetting.

Responsibilities

• To ensure pre-employment screening is carried out for all employees, contractors and associates.
• To administer all elements of the Security Vetting Lifecycle in accordance with HMG / Authority and business procedures.
• To process and record all vetting applications / clearances for permanent employees, contracts and associates.
• To monitor existing clearance expiries for all employees ensuring renewals are managed in a timely manner.
• To provide support and guidance for all levels of pre-employment screening (BPSS) and national security vetting (SC, ESC, DV, EDV).
• To ensure compliance to data protection legislation, organisational policies, procedures and work instructions at all times.
• To liaise with external partners (Giant and UKSV) to deliver pre-employment screening and national security vetting.
• To support the review of current processes and work instructions, and identify opportunities for improvement to Team Lead.

Skills

Communication

Procedures

Organization

Decision making

Data protection

Education

A-Levels/College in business admin

DISA Vetting Administrator qualification (NVQ Level 2)

Tools

Microsoft Office

Job description

Job Title: Security Services Administrator - Personnel Security; Location: Farnborough, Hampshire; Role Type: Permanent – Full Time; Role ID: 20705

Role Purpose

As a member of the UK Shared Services team, provide support to Security Services delivering planned or requested activities within Personnel Security in order to contribute to reducing risk, improving service delivery in line with our Service Definitions, and contributing to maintaining our license to operate.

Key Accountabilities

• Autonomy - To support the delivery of a high quality business service working with a moderate degree of supervision and guidance, and working within defined procedures.
• Resolution/Escalation of Queries - To resolve queries and articulate more complex issues to a more senior member of the team.
• Communication/ Collaboration - To understand the delivery of a high standard of customer service communicating with tact and diplomacy at all times, taking accurate messages and passing them on to the appropriate person in a timely manner, where appropriate.
• Continuous Improvement - To support the continuous improvement of business services by identifying and communicating improvement opportunities within their own role and assisting other team members with continuous improvement projects and activities.
• Resilience - To support resilience across Business Services and learn new skills as identified by the Team Leader.
• Professional Development - To develop professional/ technical competence through structured learning and/or through work assignments

Key Capabilities/Knowledge

• Ability to communicate confidently with a range of personnel across the business
• Ability to work within procedures and working instructions with limited supervision and guidance
• Good organisational skills with the ability to manage multiple work strands simultaneously
• Ability to make a decision based on own knowledge and experience, and identify when further support and guidance is required
• Working knowledge of applicable data protection legislation

Experience & Qualifications

• To have attained A-Levels or College level qualification within a business administration (or similar field)
• Hold or obtain the DISA Vetting Administrator qualification (NVQ Level 2)
• To provide evidence of recent relevant experience in a similar role is desirable.
• Able to demonstrate a working knowledge of Microsoft Office and other IT applications
• Demonstrate understanding of purpose and methodology of pre-employment screening and national security vetting

Security Services Administrator – Vetting:

• To ensure pre-employment screening is carried out for all employees, contractors and associates
• To administer all elements of the Security Vetting Lifecycle in accordance with HMG / Authority and business procedures
• To process and record all vetting applications / clearances for permanent employees, contracts and associates
• To monitor existing clearance expiries for all employees ensuring renewals are managed in a timely manner
• To provide support and guidance for all levels of pre-employment screening (BPSS) and national security vetting (SC, ESC, DV, EDV)
• To ensure compliance to data protection legislation, organisational policies, procedures and work instructions at all times
• To liaise with external partners (Giant and UKSV) to deliver pre-employment screening and national security vetting
• To support the review of current processes and work instructions, and identify opportunities for improvement to Team Lead

This role is 37 hours per week based at our Farnborough site

Our Recruitment Process

At QinetiQ we are committed to building an inclusive, accessible and welcoming workplace where everyone feels valued and supported. We believe that a diverse mix of backgrounds, perspectives and experiences drives innovation and leads to better outcomes for our people, customers and communities. We encourage applications from all candidates and are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the recruitment process,

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

UKSV National Security Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture.www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community