Vetting Administrator

Kilnbridge; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

Kilnbridge is seeking a detail-oriented Vetting Administrator to join our Vetting & Compliance team at our HQ in London. You’ll manage pre-employment screening, verify identity and qualifications, and coordinate with candidates, hiring managers, and external providers to deliver a smooth vetting process.

You will maintain records, monitor progress, and ensure all checks comply with GDPR, data protection standards, and regulatory requirements.

Qualifications

• Previous administration experience, ideally within vetting, compliance, recruitment, HR or a regulated environment.
• Excellent organisational skills and the ability to manage multiple priorities simultaneously.
• Strong attention to detail and a commitment to maintaining accuracy.
• Great communication skills and a customer-focused approach.
• The ability to build positive relationships with candidates and stakeholders.
• Experience handling confidential information with professionalism and discretion.
• Knowledge of vetting, screening and data protection principles would be advantageous.
• Competency using Microsoft Office applications and case management systems.
• A proactive and solutions-focused mindset, with the ability to adapt in a busy environment.
• A strong team ethic and commitment to providing an exceptional service.

Responsibilities

• Coordinating and tracking pre-employment screening and vetting activities from initiation through to completion.
• Verifying identity, employment history, qualifications, right-to-work documentation and other required checks.
• Acting as a key point of contact for candidates, hiring managers and external vetting providers.
• Maintaining accurate records and updating case management systems.
• Monitoring vetting progress and proactively resolving queries or escalating delays where required.
• Producing reports and management information relating to vetting activity.
• Supporting audits and compliance reviews.
• Ensuring all activities are conducted in line with legal, regulatory and company requirements.
• Managing sensitive personal information in accordance with GDPR and data protection standards.
• Providing guidance and support to stakeholders on vetting processes and requirements.

Skills

Administration

Vetting knowledge

MS Office

Attention to detail

Communication

Tools

Case management systems

Microsoft Office

Job description

About Kilnbridge Kilnbridge is the UK’s leading structures specialist, delivering some of the country’s most complex and iconic engineering, construction and infrastructure projects. Our expertise spans the full lifecycle of a structure - design, build, adapt, repair and protect - delivered by four specialist operational businesses that combine seamlessly as One Kilnbridge to meet any project’s needs.

Kilnbridge

HQ – Canning Town

About Kilnbridge Kilnbridge is the UK’s leading structures specialist, delivering some of the country’s most complex and iconic engineering, construction and infrastructure projects. Our expertise spans the full lifecycle of a structure - design, build, adapt, repair and protect - delivered by four specialist operational businesses that combine seamlessly as One Kilnbridge to meet any project’s needs. We are purpose led, focused on building a sustainable and resilient future for the UK, with a reputation for technical excellence, safety and quality built over 35 years. As an employee-owned business, our people are at the heart of everything we do - empowered to contribute, innovate and help shape our continued success. If you want to make a meaningful impact, grow your career and join a team that values expertise and forward thinking, we'd love to hear from you. We are seeking a detail-oriented and organised Vetting Administrator to join our Vetting & Compliance team. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment, has a passion for accuracy and compliance, and wants to play an important role in ensuring our workforce meets the highest standards of security and regulatory compliance. You'll work closely with candidates, hiring managers and external providers, delivering an excellent vetting experience from start to finish.

What You’ll Be Doing

• Coordinating and tracking pre-employment screening and vetting activities from initiation through to completion.


• Verifying identity, employment history, qualifications, right-to-work documentation and other required checks.


• Acting as a key point of contact for candidates, hiring managers and external vetting providers.


• Maintaining accurate records and updating case management systems.


• Monitoring vetting progress and proactively resolving queries or escalating delays where required.


• Producing reports and management information relating to vetting activity.


• Supporting audits and compliance reviews.


• Ensuring all activities are conducted in line with legal, regulatory and company requirements.


• Managing sensitive personal information in accordance with GDPR and data protection standards.


• Providing guidance and support to stakeholders on vetting processes and requirements.

What You’ll Need

• Previous administration experience, ideally within vetting, compliance, recruitment, HR or a regulated environment.


• Excellent organisational skills and the ability to manage multiple priorities simultaneously.


• Strong attention to detail and a commitment to maintaining accuracy.


• Great communication skills and a customer-focused approach.


• The ability to build positive relationships with candidates and stakeholders.


• Experience handling confidential information with professionalism and discretion.


• Knowledge of vetting, screening, compliance and data protection principles would be advantageous.


• Competency using Microsoft Office applications and case management systems.


• A proactive and solutions-focused mindset, with the ability to adapt in a busy environment.


• A strong team ethic and commitment to providing an exceptional service.

Why Kilnbridge? With major projects delivered across the UK - from national infrastructure to clean energy, buildings and complex structural works - Kilnbridge offers the opportunity to work on schemes that leave a lasting legacy on the built environment. With a UK network of offices from London to Runcorn to Lisburn, we are a trusted partner in some of the most highly regulated, constrained and demanding environments working with our customers to support the delivery of projects across the country. We are proud to be an employee-owned organisation where every colleague has a real stake in our success and a voice in how we grow. Our culture is shaped by four core values - Responsibility, Integrity, Teamwork and Excellence - which guide how we work and support one another every day. This has created a workforce that has earned recognition on the Financial Times and Statistas Best UK employers 2026 list. If you're driven by pride in your work, inspired by technical challenge and motivated to help deliver projects that shape communities across the UK, you will thrive at Kilnbridge.

Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.