Veterinary Receptionist

CVS Group UK; West Yorkshire; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

Salary paid at National Minimum Wage

Five weeks' annual leave (pro rata) +

Staff discount on veterinary bills

Staff discount on Animed Direct

Employee Assistance Programme

Career progression path

Job summary

CVS Vets is seeking a Veterinary Receptionist to join our team. You will manage calls, book appointments, greet clients, and support both insured and uninsured clients at our Halifax and Huddersfield sites.

The role offers a permanent contract with flexibility for 20 or 40 hours per week, on-site across two sites, with a rota including Saturdays. Training and progression through CVS Vets pathways are provided.

Qualifications

• Previous receptionist or client-focused role experience required; veterinary setting is a bonus.
• Ability to handle emotional situations with kindness and professionalism.
• Strong communication and genuine empathy are essential.

Responsibilities

• Handle incoming calls and schedule appointments efficiently
• Respond to queries via phone, email, and in-person interactions with professionalism
• Greet and register new clients, ensuring a warm welcome
• Process and manage insurance forms adeptly
• Dispense medications as required
• Process payments accurately and efficiently
• Provide empathy and understanding to clients during distressing times, while maintaining professionalism
• Organise patients using the in-house system efficiently
• Liaise with veterinary practices to address patient needs and queries
• Make necessary calls regarding debts, belongings, and refunds
• Ensure that every client feels welcomed and valued at our practice

Skills

Communication skills

Customer service

Microsoft Office

Database systems

Empathy

Teamwork

Tools

In-house system

Job description

W'MOUNT Ha0042

Are you ready to put pets first? Join our team as our new Veterinary Receptionist!

At West Mount Veterinary Centre, we make pets a priority every day!

Role Details

Location: To be based across both our Halifax and Huddersfield sites

Contract: Permanent

Hours: 40 hours per week, but we would be happy to consider applications from candidates wishing to work 20 hours per week - let us know your preference

Shift Pattern: Monday – Friday and Saturdays on a rota basis

Discover Our Practice

Get a glimpse of what makes us special:

About CVS Vets

Joining a CVS Vets-owned practice is more than just starting a job—it's the beginning of a rewarding career with one of the UK's leading veterinary groups.

Our mission is simple yet meaningful: to provide the best possible care for animals, and this dedication guides everything we do.

With a network of over 500 practices and more than 8,000 devoted professionals, you'll become part of a supportive community focused on one goal: putting pets first.

It'sin our nature – to care, to support,to learnand to progress.That's what sets us apart at CVS Vets.

About The Role

• Manage Communication: Handle incoming calls and schedule appointments efficiently
• Inquiries Resolution: Respond to queries via phone, email, and in-person interactions with professionalism
• Client Reception: Greet and register new clients, ensuring a warm welcome
• Insurance Management: Process and manage insurance forms adeptly
• Medication Distribution: Dispense medications as required
• Financial Transactions: Process payments accurately and efficiently
• Emotional Support: Provide empathy and understanding to clients during distressing times, while maintaining professionalism
• System Utilisation: Organise patients using the in-house system efficiently
• Inter-practice Communication: Liaise with veterinary practices to address patient needs and queries
• Debt and Refund Management: Make necessary phone calls regarding debts, belongings, and refunds
• Client Care: Above all, ensure that every client feels welcomed and valued at our practice

Who We're Looking For

• Previous experience as a Receptionist or in a demanding, client-focused role is a must; experience in a veterinary setting is a bonus!
• Resilience and the ability to handle emotional situations with kindness and professionalism
• Strong communication skills paired with genuine empathy
• Outstanding customer service skills and experience with the public
• Positive attitude and superior teamwork abilities
• Proficiency in Microsoft Office and database systems

Our Offer To You

We understand that benefits matter. Here are just a few of the perks you'll enjoy:

• Salary paid at the National Minimum Wage
• Five weeks' annual leave (pro rata) per annum, plus bank holidays
• Staff discount scheme on Veterinary bills and care
• Staff discount on Animed Direct, our online dispensary, where you can benefit from discounts on pet medicines, products and food
• Employee Assistance Programme for confidential wellbeing support
• And lots more, as part of our commitment to help you feel recognised, supported and appreciated!

Our innovative Receptionist Careers Pathway offers a clear, structured path to develop your skills and grow within CVS. With a range of courses, you'll gain the knowledge and confidence to deliver top-tier client service and advance your career with us.

CVS Vets is dedicated to fostering an inclusive workplace where everyone can be their true selves, celebrating diversity and empowering each team member to perform at their best.

We're committed to building a workforce that reflects the diverse communities we serve.

Please note: We can only accept or progress applications from candidates with the Right to Work in the UK, as we are unable to offer visa sponsorship for clinical support roles due to Home Office criteria.