Venue Bookings Assistant - Permanent (Term time)

Senedd; Cardiff; On-site; GBP 21,000 - 27,000; Full time

Job summary

The Senedd’s Venues and Events team in Cardiff is seeking a Venue Bookings Assistant to manage correspondence with event organisers during the application process for activities on the estate. You will support a programme of events across the estate for Members, their staff, Commission staff, contractors and the public.

You will work with Events Officers to deliver Member-sponsored events and activities, consulting with Members and stakeholders to provide organisations with a platform for their

Responsibilities

• Correspond with organisers during the application process for activities on the estate
• Support the delivery of a high profile program of events to Senedd Members, their staff, Commission staff, contractors and the public
• Work with Events Officers to deliver Member of the Senedd sponsored events and activities
• Consult with Members and stakeholders, liaising with organisations and charities to provide a platform for their causes

Job description

"The Senedd’s Venues and Events team ensures that Senedd estate customers have the best possible experience of our venues and venue support.

As the Venue Bookings Assistant, you will be responsible for corresponding with organisers during the application process for activities on the estate - which will include events and meetings.

You will work with a team to support the delivery of a high profile program of events to Senedd Members, their support staff, Commission staff, contractors, and the public.

You will also be working closely with the Events Officers, to deliver Member of the Senedd sponsored events and activities.

As well as supporting virtual, hybrid and in person activities, you will be consulting with Members and stakeholders, whilst providing organisations and charities with a platform for their causes.

The booking team play a vital role in advising customers on the best format for what they are looking to achieve, whilst liaising with high profile stakeholders, providing an exemplary service to be proud of.

Welsh language criteria:

The language skills for this post have been assessed as follows:

• Listening: Understand discussions and instructions even on unfamiliar topics. (Level 4)
• Speaking: Able to speak and engage in discussion at length, confidently and without prompting. (Level 4)
• Reading: Understand correspondence, newspaper articles and reports aimed at fluent Welsh speakers. (Level 4)
• Writing: Able to write different types of texts in styles that are appropriate to the reader in mind. (Level 4)

These skills will be assessed as part of the selection process.

For further information on the Welsh language levels, please visit our website.

For more information, please view the job description.

Pattern of Working

This is a full-time post although flexible working arrangements will be considered, subject to meeting the needs of the Senedd and its Members. A rota is in operation to cover the inbox and phone lines 08.30 to 17.00, and for occasional set-up of breakfast / evening Member briefing meetings. Set up for breakfast briefings will be from 07:45, evening briefings until 18:00.

Please note recruitment will normally be at the minimum of the band. The successful candidate will be subject to security vetting.