Vehicle Administrator

Jago Consultants; Southampton; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Nest pension scheme

Uniform provided

Holiday entitlement: 20 days + 8 bank/

Job summary

Jago Consultants has a Southampton-based Service Administrator vacancy with a basic salary of £21,000–£24,000. The role covers invoicing, stock checks, DMS and R2C usage, and warranty processes. Training is provided, and the position runs Monday to Friday with some Saturday hours.

The ideal candidate will handle invoices, service sheets, and related admin tasks across the dealership environment, ensuring accuracy and timely processing. Pension and uniform are provided as part of benefits.

Qualifications

• Experience creating and processing invoices.
• Ability to maintain accurate records and filing.
• Strong communication with customers and colleagues.

Responsibilities

• Create daily, weekly and monthly invoices.
• Handle invoice queries promptly.
• Manage MOT and service sheets per order numbers.
• Use FM & Warranty systems and scan to FM depot.
• Operate DMS and R2C systems for job tracking.
• Monitor stock parts and ensure they are costed on jobs.
• Verify technician hours on the system.
• Create sub-let invoices and file/archive records.
• Support management with other duties as needed.

Skills

Invoice processing

Customer communication

Record keeping

Tools

DMS

R2C

Job description

Currently working with a client who is seeking a Service Administrator in the Southampton area:

Basic Salary – £21,000 – £24,000

Southampton Area *** Full Training will be given ***

Commercial Main Dealer

This is a busy and challenging role and covers a wide range of duties to include, whilst the list is extensive, it is not exhaustive:

• Creating daily, weekly and monthly invoices
• Invoice queries are dealt with efficiently and in a timely manner
• MOT and Service sheets for customer and following their order number system in line with their requirements
• FM & Warranty systems and processes, including scanning jobs to FM depot at head office and dealing with any queries they need further information on
• Using DMS and R2C computer systems
• Monitor stock parts, stock checks and ensuring parts are on jobs being costed
• Texting jobs to invoice standard
• Checking hours spent by technicians are correct and on the system / jobs.
• Creating jobs for sub let invoices
• Filing/Archiving
• Other duties at management discretion

Basic Hours – Monday to Friday, 8.00am to 5.30pm with ½ hour unpaid lunchbreak. Every third Saturday 8am to 12 noon.

Holiday – 20 day plus 8 Bank Holiday’s (Pro rata in first year), increases with service

Nest pension scheme, holiday increases with time served

6 month performance review

Uniform will be provided

“purchase ledger” OR “accountant” OR “financial controller” OR “dealership accountant” OR “sales ledger” OR “cash banking” OR “receptionist” OR “marketing” OR “call centre” OR “sales admin” OR “sales administrator” OR “CRM” OR “auditor”