Urology Administration & Coordination Specialist

NHS Scotland; Kirkcaldy; On-site; GBP 21,000 - 27,000; Full time

Job summary

NHS Fife invites applications for an Urology Administrative Assistant / Co-ordinator on a fixed-term basis for 12 months. The role supports the Urology department’s day-to-day operations and multidisciplinary team, ensuring efficient clinic management, staff liaison, and high-quality patient services.

The post requires strong administrative skills, careful attention to confidentiality, and a flexible approach to evolving priorities within a busy NHS environment.

Qualifications

• Educated to Standard Grade level (or equivalent), including English.
• Flexible approach to work with ability to adapt to changing priorities.
• Demonstrates confidentiality and GDPR awareness.

Responsibilities

• Supporting the management of clinics and maintaining the Urology activity matrix.
• Coordinating clinic schedules, including cancellations, reductions, and reinstatements.
• Maintaining staff records, including annual leave, study leave, and sickness absence.
• Processing payroll information and supporting Health Roster (SSTS) administration.
• Assisting with recruitment documentation, appraisals, and HR-related processes.
• Responding to enquiries from staff, patients, and visitors in a courteous and efficient manner.
• Maintaining accurate filing systems and ensuring confidentiality and GDPR compliance.
• Supporting stock control and ordering of supplies.
• Contributing to accurate record keeping and service reporting (e.g. sickness reports) and overall department organisation.

Skills

Administrative skills

Attention to detail

Education

Standard Grade level (or equivalent)

Tools

SSTS payroll system

Job description

NHS Fife invites applications for an Urology Administrative Assistant / Co-ordinator on a fixed-term basis for 12 months. The role supports the Urology department’s day-to-day operations and multidisciplinary team, ensuring efficient clinic management, staff liaison, and high-quality patient services.

The post requires strong administrative skills, careful attention to confidentiality, and a flexible approach to evolving priorities within a busy NHS environment.