Urgent Treatment Centre Admin Lead – Diaries & Data

Sussex Community NHS Foundation Trust; Crawley; On-site; GBP 23,000 - 30,000; Full time

Job summary

Sussex Community NHS Foundation Trust is seeking a proactive Admin Lead for the Urgent Treatment Centre in Crawley, overseeing the local administration team and supporting units in East Sussex. The role focuses on diary management, staff data handling, and maintaining efficient administrative processes.

The post involves training the team, coordinating meetings, and ensuring compliance with data protection and professional-registration requirements.

Qualifications

• Experience providing admin support and leading a team in a fast-paced setting.
• Ability to manage diaries, meetings, and administrative workflows.
• Knowledge of data protection and staff record-keeping requirements.

Responsibilities

• Provide general secretarial support and training within the team.
• Manage diaries and provide administrative support for the service.
• Lead on diary management, organise meetings, prepare agendas and minutes.
• Organise administration for the department and delegate where needed.
• Maintain staff personal files, ensure DBS/registration compliance and risk management.
• Maintain Excel databases for salaries, leave, sickness, absences, and training data.
• Keep UTC administration processes up-to-date including crib sheets and pathways, train staff on IT systems.

Skills

Diary management

Administrative support

Data protection compliance

Team training

Meeting coordination

Tools

Excel

Job description

Sussex Community NHS Foundation Trust is seeking a proactive Admin Lead for the Urgent Treatment Centre in Crawley, overseeing the local administration team and supporting units in East Sussex. The role focuses on diary management, staff data handling, and maintaining efficient administrative processes.

The post involves training the team, coordinating meetings, and ensuring compliance with data protection and professional-registration requirements.