Trust Estates Facilities & Compliance Coordinator

The Kite Academy Trust; Ash Vale; On-site; GBP 20,000 - 25,000; Part time

Benefits offered by this job

24 days annual leave

LGPS pension

Training opportunities

Employee discounts

Job summary

The Kite Academy Trust is seeking a Trust Estates, Facilities & Compliance Coordinator to join the Business Services Team on a 25-hour week. The role spans across academies to coordinate facilities, health and safety, contracts, and compliance, ensuring safe and well-supported schools.

Working with the Director of Operations and site colleagues, you will monitor compliance programmes, maintain records, support improvements, and produce dashboards for senior leaders.

Qualifications

• Experience in operations, facilities, compliance, or multi-site coordination.
• Ability to analyse information and produce meaningful reports.
• Experience coordinating contractors and suppliers.
• Strong organisational and project coordination skills.
• Comfort working across multiple sites and priorities.
• Understands statutory compliance, health and safety and risk management.
• Interested in improving systems and processes.
• Committed to delivering excellent service and building relationships.

Responsibilities

• Coordinate Trust-wide operational, facilities and compliance activities.
• Monitor compliance programmes, inspections, audits and remedial actions.
• Support facilities maintenance projects and service improvement.
• Maintain accurate compliance, facilities and contract records.
• Support procurement, contract monitoring and SLAs.
• Produce clear operational reports and management information for leaders.
• Coordinate contractor and service-provider information and access.
• Support health and safety and operational risk processes.
• Collaborate with academy leaders to identify priorities and drive improvements.
• Support business continuity and emergency planning.
• Develop and implement Trust operational policies and systems.
• Provide project support across the Business Services Team.
• Coordinate monitoring, evidence and assurance reporting.
• Support development and implementation of facilities plans.
• Coordinate assurance activity and promote consistency.
• Monitor operational risks relating to facilities, health and safety.
• Act as a key liaison between academies, site teams, contractors and central services.
• Support audits and assurance reviews.

Skills

Experience in operations

Report writing

Contractor coordination

Organisational skills

Multi-site coordination

Health and safety awareness

Process improvement

Relationship building

Job description

The Kite Academy Trust

Trust Estates, Facilities & Compliance Coordinator

25 hours per week / 52 weeks per year

Starting Salary - Kite Band 3.1: £22,645 (£32,609 FTE)

Working hours are flexible, with a start time between 8:00am and 9:00am. The successful candidate will work 25 hours per week, with either a 30-minute or 1-hour unpaid lunch break, agreed in advance with their manager.

We have an exciting opportunity for an experienced, proactive and highly capable Trust Operations, Facilities & Compliance Coordinator to join our Business Services Team. This Trust-wide role supports the coordination of operational services, facilities and statutory compliance across our family of academies, helping to ensure our schools remain safe, compliant and well supported.

Working closely with the Director of Operations, academy leaders, site colleagues and external providers, the postholder will coordinate compliance activity and provide practical support across facilities, health and safety, contracts, operational projects and service improvement.

The role would suit an organised and confident coordinator who can manage a varied workload, follow actions through and build effective relationships across a multi-site organisation.

Key Responsibilities:

• Coordinate Trust-wide operational, facilities and compliance activities.
• Monitor statutory compliance programmes, inspections, audits and remedial actions across all academies.
• Support the coordination and monitoring of facilities, maintenance and operational improvement projects.
• Maintain accurate compliance, facilities, contract and operational records.
• Support procurement, contract monitoring and service level agreement coordination.
• Produce clear operational reports, compliance dashboards and management information for senior leaders and Trustees.
• Coordinate contractor and service-provider information, access requirements and follow-up actions.
• Support health and safety, operational risk and assurance processes.
• Work collaboratively with academy leaders and site teams to identify operational priorities and support continuous improvement.
• Support business continuity, emergency planning and operational resilience arrangements.
• Support the development and implementation of Trust operational policies, procedures and systems.
• Provide coordination and project support across the wider operational remit of the Business Services Team.
• Coordinate Trust-wide statutory compliance monitoring, evidence and assurance reporting.
• Support the development and implementation of facilities and operational plans.
• Coordinate compliance assurance activity across academies and promote a consistent approach.
• Monitor operational risks relating to facilities, health and safety and regulatory compliance.
• Act as a key point of coordination between academies, site colleagues, contractors and central Trust services.
• Support internal and external audits, inspections and assurance reviews.

We are looking for someone who:

• Has relevant experience in operations, facilities, compliance, project coordination or a similar multi-service environment.
• Can analyse information and produce meaningful reports for a variety of audiences.
• Is confident coordinating contractors, suppliers and service providers.
• Has strong organisational and project coordination skills.
• Is comfortable working across multiple sites and priorities.
• Understands the importance of statutory compliance, health and safety and operational risk management.
• Can identify opportunities to improve systems, processes and ways of working.
• Is committed to delivering excellent service and building strong professional relationships.

In return we will offer you:

• A Trust which is committed to continuously improving colleague wellbeing;
• Regular support in your role as well as training opportunities;
• An incredible range of employee benefits (including retailer savings and discounts!);
• 24 days annual leave (Increasing to 28 after 5 years of service);
• Workplace pension through LGPS