Trips, Lettings & Payment Administrator at Cirencester Deer Park School

Cirencester Deer Park School; Cirencester; On-site; GBP 14,000 - 19,000; Part time

Benefits offered by this job

Membership with Schools Mutual

Positive and inclusive working环境

Opportunities for professional growth

Job summary

Cirencester Deer Park School is seeking a dedicated Trips, Lettings and Payments Administrator to join our school support team. The role focuses on coordinating educational visits, music tuition payments, school lettings and student payment systems, delivering excellent customer service and accurate administration.

Initially the role is 15 hours per week with potential review after three months; you will work with staff, parents and external providers, handle financial information with

Qualifications

• Strong organisational and administrative skills with attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Managing the administration of school trips and educational visits.
• Monitoring trip income, instalments, donations and outstanding balances.
• Communicating with parents and carers regarding payments and deadlines.
• Coordinating music lesson enrolments, records and payments.
• Monitoring school meal accounts and supporting families with payment queries.
• Administering school lettings through the SchoolHire system.
• Producing reports and maintaining accurate financial and administrative records.
• Supporting process improvements and ensuring compliance with school procedures.

Skills

Organisational skills

Administrative skills

Numerical accuracy

Customer-focused

Tools

Excel

Word

Outlook

Job description

About this Role

Are you highly organised,customer-focused and confident working with financial and administrativesystems?

We are seeking a dedicatedand detail-oriented Trips, Lettings and Payments Administrator to join ourschool support team. This is an exciting opportunity to play a key role insupporting educational visits, music tuition programmes, school lettings and studentpayment systems, ensuring a positive experience for pupils, families, staff andexternal hirers.

This newly created roleoffers the opportunity to make a significant contribution to the efficientrunning of the school whilst providing excellent customer service andadministrative support across a variety of functions. Initially the role isappointed at 15 hours per week and will be subject to review after threemonths.

About the Role

Working closely with teachingand support staff, parents, pupils and external providers, you will coordinatethe administration of school trips, educational visits, music tuition payments,school meal accounts and community lettings.

Key responsibilities include:

• Managing the administrationof school trips and educational visits.
• Monitoring trip income,instalments, donations and outstanding balances.
• Communicating with parentsand carers regarding payments and deadlines.
• Coordinating music lessonenrolments, records and payments.
• Monitoring school mealaccounts and supporting families with payment queries.
• Administering school lettingsthrough the SchoolHire system.
• Producing reports andmaintaining accurate financial and administrative records.
• Supporting processimprovements and ensuring compliance with school procedures.

This varied role requiressomeone who is comfortable working with financial information, managingmultiple priorities and developing positive relationships with a wide range ofstakeholders.

What We AreLooking For

The ideal candidate willpossess strong organisational and administrative skills, excellent attention todetail and numerical accuracy, and a good working knowledge of Microsoft Officeapplications, particularly Excel, Word and Outlook. They will be able to managemultiple priorities effectively, meet deadlines, communicate confidently with awide range of people, and handle sensitive information with discretion andconfidentiality.

The successful candidate willbe customer-focused, able to build positive relationships with colleagues,parents, pupils and external organisations, and remain calm andsolutions-focused when working under pressure. Above all, they will becommitted to supporting the school's values, ethos and commitment to providingan excellent experience for all members of the school community.

Further information can befound in the attached Job Description and Person Specification.

Cirencester DeerPark School

As part of our team, thesuccessful candidate will lead by example - recognising the opportunity inevery interaction to make a difference, and inspiring others to bring out thebest in everyone. Together, we look to see everyone achieve more than theyfirst thought possible driving this through the values of trust, kindness,determination.

Our staff are at the heart ofwhat we do. We offer a range of benefits designed to support wellbeing andprofessional growth, including:

• Membership with Schools Mutual, providing healthand wellbeing support
• A positive and inclusive working environmentwhere everyone is valued
• A strong team spirit and agenuine sense of buzz and energy across the school
• Opportunities for professional growth, development,and make a meaningful impact every day

Our commitment to equity,inclusion, and diversity underpins everything we do - from how we support our pupilsto how we work together as colleagues. We believe that varied perspectivesstrengthen our school and enrich the learning experience for everyone. Weactively encourage applications from individuals of all backgrounds andidentities and are dedicated to creating a workplace where everyone feelsrespected, supported, and able to thrive.

Further general informationabout our school can be found on our school website.

We are committed tosafeguarding and promoting the welfare of children and young people and expectall staff and volunteers to share this commitment. The successful applicantwill be subject to all necessary pre-employment checks, including an enhanced DBScheck.