Travel Coordinator, Operations Executive

Legends Tour; Virginia Water; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading sports organization, the Legends Tour, is seeking a Travel Coordinator to manage and arrange travel logistics for events. This hybrid role involves collaboration with a small team and offers a chance to be part of exciting growth in the golfing world. Applicants should ideally have a passion for sports, especially golf, along with skills in negotiation and organization.

Qualifications

• Experience in negotiating hotel rates and managing complex flight bookings.
• Strong team player with a proactive attitude towards tasks.
• Ability to work in a fast-paced, demanding environment.

Responsibilities

• Plan and book travel for 15-20 staff for events.
• Manage Visa requirements and applications for staff.
• Provide administrative support for Tournament operations.

Skills

Negotiation

Communication

Organizational Skills

Attention to Detail

Problem Solving

Education

Relevant experience in events or travel coordination

Job description

Travel Coordinator, Operations Executive

Travel Coordinator, Operations Executive

The Legends Tour is a global golf tour for over 50s professional golfers and part of the European Tour Group but is structured independently with its own experienced team. Our vision is to make the Legends Tour the ‘Home of over 50s world golf and the ultimate amateur experience in golf.’

By putting Major winners and ex Ryder Cup captains front and centre of the brand – recognisable, historic characters, we have created a unique proposition with unrivalled engagement opportunities globally through Pro-Am playing opportunities. The celebrity series is attracting household names, raising hundreds of thousands for charity and offers a route to consumers that transcends the golf market. W e have a significant following on our social media channels and stream our content on the Legends Tour YouTube channel.

With significant investment and ambitious growth plans this is an incredibly exciting opportunity to be a part of our future.

Operations Team:

The operations team manages the running of all Legends Tour tournaments throughout the season, as well as supporting the operations of the business as a whole where needed. The Travel Coordinator is a an integral part of our team, responsible for planning and booking all UK and International staff travel and accommodation for Legends Tour events throughout the season. The role also includes administrative support for the Tournament Operations team to plan and manage Legends Tour events.

We are a small team, so each and every one of us has an important role to play. It's vital you are willing to help and support others in the team where needed, can work flexibly to meet operational requirements and enjoy working in a busy, often demanding role, juggling priorities and navigating the challenges of this type of role.

Key responsibilities:

• Managing flights, accommodation, transfers and car hire for 15-20 staff at each of our tournaments and ensuring this is done in the most cost-effective way possible
• Investigating and understanding any Visa requirements for staff and players travelling to our events
• Managing Visa applications for staff if needed
• Supporting the Tournament operations team where required
• Managing purchase orders and invoicing management for events you are working on.

Previous Experience needed:

• Experience negotiating hotel rates and cancellation polices
• Working with travel partners and managing multiple flight bookings at any one time to find the most cost-effective routes
• Managing flights with multiple destinations
• Working in an events, PA or travel role, involving significant planning and logistics
• A passion for sports, ideally a knowledge and interest in golf
• Experience raising and managing Carnet applications for temporarily importing and exporting equipment.

Skills, Qualifications and Personal Attributes:

• A team player who excels working as part of a small team with a positive and proactive ‘can do’ attitude
• Strong communication & interpersonal skills, both internally and externally
• Self-driven and open to learning new processes, systems and skills
• Excellent organisation skills, with a strong attention to detail and adherence to meeting standards
• Self-driven and able to use own initiative.

Salary: £30-35k per annum

Location: Hybrid role, home working with a 1 day a week in our Wentworth Office (Virginia Water), plus some travel requirements to support events. Would suit candidates living in the Southeast and South of England.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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