Transport Office Assistant

Sofidel S.p.A.; Baglan; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Competitive Salary

Company Sick Pay

Pension contribution

Private Health Insurance

Life Assurance

Discount on company products

23 days annual leave (+ public holidays)

Time off in lieu for weekend/bank holiday working

Job summary

Sofidel S.p.A. in Baglan is seeking a Transport Office Assistant to join their team. This role involves organizing transport vehicle bookings, checking logistics invoices, and supporting corporate distribution logistics.

The ideal candidate will be proactive, detail-oriented, and possess strong communication skills. Responsibilities include managing transport queries and supporting the Transport Office Supervisor. A familiarity with Microsoft Office, particularly Excel, is essential for this position.

The position offers opportunities for hands-on experience in a dynamic environment.

Qualifications

• Familiarity with Microsoft Office applications is required.
• Previous experience in a transport/shipping environment is advantageous.
• Basic understanding of transport regulations and compliance is beneficial.

Responsibilities

• Organize the booking of transport vehicles for efficient merchandise delivery.
• Support corporate departments with distribution logistics topics.
• Check logistics suppliers' invoices and manage credit and debit notes.

Skills

Strong communication skills

Time-management skills

Problem-solving abilities

Attention to detail

Ability to work independently and in a team

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Transport Management Systems

Job description

Sofidel, headquartered in Porcari (Lucca), is a global leader in tissue paper production. With a presence in 12 European countries and 11 U.S. states, we employ over 9,000 people dedicated to innovation, sustainability, and inclusivity. Our products, including toilet paper, paper towels, and napkins, are available in more than 50 countries. We proudly own well-known brands such as Regina, Nicky, Sopalin, Le Trèfle, Hakle, Softis, Nalys, Cosynel, and KittenSoft, while also producing for private-label retailers. With the Papernet brand, we cater to the "Away-from-Home" sector, ensuring quality solutions for businesses and public spaces.

Wherever you are, Sofidel is there, bringing comfort, quality, and sustainability to everyday life!

PURPOSE

To organize transport vehicles in order to deliver the merchandise in accordance with the required service standards and the Group’s procedures.

Main Responsibilities

• Organize the booking of transport vehicles in order to deliver the merchandise to all areas of interest, in accordance with the assigned aims in terms of cost-effectiveness and service level.
• Check the logistics suppliers’ invoices periodically and manage credit and debit notes.
• Support the Transport Office Supervisor in the negotiations with logistics suppliers according to the guidelines defined by the Group Logistics Director.
• Support the Transport Office Supervisor in the systematic assessment of the quality in the transporters’ service.
• Support the corporate departments requiring assistance on topics of distribution logistics.
• Guarantee the correct management of relevant processes in accordance with the group policies and procedures.
• Promote a safety-bound corporate culture.
• Apply the Corporate Principles and Values.

Sofidel UK is currently looking for a conscientious, enthusiastic, and proactive individual to join our Transport Office department.

As a Transport Office Assistant, you will be responsible for supporting the daily operations within the transport department. Your duties will include a combination of administrative and operational tasks aimed at ensuring the smooth and efficient movement of goods. Strong communication skills are essential, as you will be expected to interact with internal departments and external stakeholders to provide updates and respond to transport-related queries.

The ability to work both independently and as part of a team is important, along with good time-management and problem-solving abilities. A keen eye for detail and the ability to remain calm under pressure are key attributes for success in this role.

Familiarity with Microsoft Office applications, particularly Excel, Word, and Outlook, is required. Experience with transport management systems (TMS) or similar software would be advantageous, as would a basic understanding of transport regulations and compliance. An awareness of health and safety practices within a logistics environment is also beneficial.

This role offers the opportunity to gain hands-on experience in a busy transport office while contributing to the success of a major manufacturing company. If you are organized, adaptable, and eager to learn, we would welcome your application to join our team at Sofidel UK.

THE PERSON

• Previous experience working in a transport/shipping environment would be advantageous.
• Excellent communication skills.
• Works well in a team and individually.

THE ROLE

• Full Time – 37.5 hours per week, Tuesday–Saturday (8:30–16:30).
• Organise the booking of transport vehicles in order to deliver the merchandise to all areas of interest, in accordance with the assigned aims.
• Check the logistics suppliers’ invoices periodically and manage credit and debit notes.
• Support the corporate departments requiring assistance on topics of distribution logistics.
• Promote a safety-bound corporate culture.

PACKAGE/BENEFITS

• Competitive Salary
• Company Sick Pay
• Pension contribution plus salary sacrifice option
• Private Health Insurance
• Life Assurance (3x annual salary)
• Discount on company products
• Full time – 37.5 hours per week
• 23 days annual leave (+ public holidays), rising to 25 days with service.
• Weekend/bank holiday working may be required. This is returned in the form of time off in lieu.