Transport Office Administrator

Nestlé SA; York; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading company seeks a Transport Office Administrator to manage day-to-day transport operations in York. This role requires effective communication, problem-solving, and organizational skills to ensure compliance with regulations while supporting logistics and operational efficiency. With a supportive environment fostering diversity and opportunity, Nestlé provides extensive benefits alongside a competitive salary.

Benefits

Generous pension scheme

Flexible working arrangements

25 days holiday plus flexible leave

Paid volunteer days

Bonus potential

Qualifications

• Experience in transport operations is advantageous.
• Knowledge of transport legislation is beneficial.
• Previous administration experience is ideal.

Responsibilities

• Coordinate daily operations of the Own Fleet.
• Develop a comprehensive labour plan for drivers.
• Assist 3rd party drivers navigating the site.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Problem Solving

Time Management

Team Player

Job description

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Job Title: Transport Office Administrator
Location: York

This is a Monday to Friday role alternating weekly between 07.00 – 15.00 and 11.00 – 19.00

Salary: Circa £27,000 depending on experience + potential bonus + generous pension scheme + 12 flexible days on top of 25-day holiday entitlement + 2 paid volunteering days + other fantastic benefits!

Championing diversity and inclusion is so important to us; when we embrace different perspectives and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business.

At Nestlé we are proud to support and provide equality of opportunity that supports employees to effectively blend their work life and commitments through hybrid and flexible working arrangements, so speak to us to understand what this could look like for you. We would be open to discussing part time working arrangements for this role.

Position Summary

We are looking for a highly organized and detail-oriented individual who can provide pivotal support to the drivers that come onto site and communicating effectively with all our factories and warehouses on site.

You will be responsible for developing and implementing a comprehensive 365-day resource plan, ensuring strict compliance with Nestle policies and Operator license regulations.

You will also play a vital role in facilitating seamless collaboration among internal teams, including workshops, scheduling,and delivery operation managers. Does this sound like you? Then read on….

A day in the life of an Office Administrator

Key responsibilities for this role include but will not be limited to:

• To work alongside the delivery operations managers, coordinating the daily operations of the Own Fleet, while adhering to company policies, procedures, and regulatory requirements.
• With guidance proactively seek out and resolve problems that have the potential to impact on cost, service, quality offering, or that could result in an H&S issue.
• Develop a comprehensive 7-day labour plan for Own Fleet drivers and shunters, prioritizing adherence to Nestle policies and Operator license regulations, specifically the Road Transport Directive and Working Time Directive hours.
• Following the maintenance schedule, work closely with York vehicle workshops to ensure unit and trailers are available for periodic servicing and MOT in line with terms set out in Operating license agreements.
• To undertake development projects as required by Ops Manager.
• Assist 3rd party drivers in navigating the York site, providing an up-to-date status of their loads, giving instructions and support as needed.

What will make you successful

• Previous experience in transport operations: While not mandatory, having prior experience in transport operations is advantageous, as it provides a solid foundation and understanding of the industry. Whilst this is an entry level role, experience in administration will be ideal for the successful candidate.
• Familiarity with transport legislation: Knowledge of transport legislation is beneficial, as it ensures compliance with legal requirements and O License regulations.
• You will be passionate, have a right first-time mindset, enjoy working to deadlines and thrive in an environment where priorities can change.
• You will have great Microsoft skills (Excel, Word, Outlook) whilst being able to demonstrate your already established organisation skills.
• You will need to be driven, conscientious and a team player. In return we will offer you all the support and training you need to be successful in this role.

What you need to know

What can we offer in return? Great benefits you’d expect from a business the size of Nestlé – in the shape of a competitive salary and benefits package, bonus scheme, flexible working scheme, 25 days holiday plus statutory holidays plus flex leave, pension scheme and a real focus on personal development and growth.

The closing date for this role is 03/07/2025

We will be considering candidates as they apply and we will occasionally close job advertisements early in the event we receive sufficient applicants, so please don’t delay in submitting your application.

At Nestlé, our values are rooted in respect. When we embrace diversity and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. People of all gender identities, ethnically diverse individuals, people with disabilities, and members of the LGBT+ community are strongly encouraged to apply. If there is anything we can do to accommodate you to participate fully in the application process, please let us know. We take pride in championing inclusion and diversity, our people make up a number of Colleague Networks who represent different experiences and communities who hold us accountable in creating a sense of belonging for all, and our values create the conditions for us to respect the unique contribution you bring. Find out more about our Colleague Networks here: Diversity, equity and inclusion | Nestlé (nestle.co.uk)

We are committed to equal opportunity for all and we may collect relevant data for monitoring purposes during our candidate registration process. Be yourself, everyone else is taken!