Fleet Coordinator

March Personnel; Reigate; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Lunch provided on site during termtime

30 Days Holiday (Plus Bank Holidays)

Free on-site parking

Sick pay entitlement upon probation

Job summary

March Recruitment is seeking an experienced Fleet Coordinator to manage the school transport service, ensuring safety, efficiency and high service standards. You will oversee routes, fleet utilisation, compliance, budgets and a team of minibus drivers.

This operational role requires strong leadership, budget acumen and the ability to build good relationships with parents, staff and external providers. A proactive, safety‑driven approach is essential.

Qualifications

• Experience in transport, fleet or logistics management.
• Full UK driving licence; D1 desirable.
• Proven leadership of a driver team.
• Strong organisational and planning skills.
• Experience managing budgets and costs.
• Solid knowledge of health and safety and regulatory compliance.
• Clear communication and stakeholder relationship skills.
• Proficient with digital management platforms.
• Proactive, resilient with ability to manage priorities and ensure safety.
• Commitment to delivering safe school transport.

Responsibilities

• Oversee day-to-day operation of the school's transport service, ensuring safe, efficient and reliable provision.
• Plan, review and optimise routes, vehicle utilisation and transport resources.
• Directly manage, motivate and develop the team of employed minibus drivers, including rotas, performance and training.
• Manage relationships with external transport providers, monitoring performance and service standards.
• Ensure compliance with transport legislation, safeguarding, health and safety requirements and vehicle maintenance schedules.
• Take ownership of transport management systems, maintaining accurate records and using data to improve efficiency.
• Act as the main point of contact for parents and carers regarding transport arrangements and enquiries.
• Manage the transport budget, monitor expenditure and identify opportunities for cost savings.
• Report on operational performance and contribute to ongoing development of the transport service.

Skills

Fleet management

Team leadership

Budget management

Health and safety compliance

Stakeholder relations

Data systems

Problem solving

Planning

Communication

Prioritisation

Education

Full UK driving licence (D1 desirable)

CPC or equivalent transport qualification

First Aid qualification

Job description

Our client is seeking an experienced and proactive Fleet Coordinator to take responsibility for the effective day-to-day management and development of its school transport service.

This is a varied operational management role, overseeing transport routes, fleet utilisation, compliance, budgets and external providers, while directly managing and developing a team of minibus drivers. You will play a key role in ensuring pupils are transported safely and efficiently, maintaining excellent service standards and positive relationships with parents, staff and external stakeholders.

Key Responsibilities

• Oversee the day-to-day operation of the school's transport service, ensuring safe, efficient and reliable provision.
• Plan, review and optimise routes, vehicle utilisation and transport resources.
• Directly manage, motivate and develop the team of employed minibus drivers, including rotas, performance and training.
• Manage relationships with external transport providers, monitoring performance and service standards.
• Ensure compliance with relevant transport legislation, safeguarding, health and safety requirements and vehicle maintenance schedules.
• Take ownership of transport management systems, maintaining accurate records and using data to improve efficiency.
• Act as the main point of contact for parents and carers regarding transport arrangements and enquiries.
• Manage the transport budget, monitor expenditure and identify opportunities for cost savings.
• Report on operational performance and contribute to the ongoing development of the transport service.

Key attributes

• Previous experience managing transport, fleet, logistics or a similar operational function.
• Full UK driving licence (D1 desirable)
• Proven experience leading, managing or developing a team.
• Strong organisational, planning and problem-solving skills.
• Experience managing budgets, resources and operational costs.
• Good understanding of health and safety, safeguarding and regulatory compliance.
• Excellent communication and relationship-building skills.
• Confidence using digital systems and management platforms.
• A proactive, resilient and solutions-focused approach, with the ability to manage competing priorities.
• A genuine commitment to safety, wellbeing and delivering excellent service.

Desirable Attributes

• Experience within an educational setting.
• Knowledge of SEND transport requirements.
• CPC or equivalent transport qualification.
• First Aid qualification.

Benefits

• Lunch provided on site during term time
• 30 Days Holiday (Plus Bank Holidays)
• Free on-site parking
• Sick pay entitlement upon a successful completion of probation period

March Recruitment is an equal opportunities employer and complies with all relevant UK legislation.

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