Transport Coordinator

Gist Limited; Crossgate; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

20% M&S discount

Pension (Auto Enrolment)

Life assurance (up to 4x salary)

Wellbeing support & apps discounts

Training schemes & induction

Cycle to work scheme

Job summary

Gist Limited is seeking a Night Transport Coordinator for its Spalding Transport team. This permanent night-shift role focuses on coordinating drivers, managing live transport activity and keeping deliveries on schedule.

You'll work alongside the Transport Shift Manager, supporting drivers and keeping the transport office running through the night. Working pattern is Nights, Saturday to Tuesday, 38 hours per week, with shifts from 18:00–04:00 or 20:00–06:00, at Wardentree Lane, Spalding.

Qualifications

• Experience in a transport, logistics or distribution operation.
• Previous roles as Transport Coordinator/Planner/Administrator.
• Ability to communicate with drivers and allocate work.
• Supervisory experience and handling return-to-work conversations is a plus.
• Strong organisational skills and ability to multitask under pressure.
• Attention to detail and calm under pressure.
• Exposure to transport compliance and Operator Licence considerations is advantageous.

Responsibilities

• Coordinate night transport operations to dispatch vehicles and drivers on time.
• Be first point of contact for drivers, provide support and resolve issues.
• Brief and debrief drivers with accurate operational information.
• Monitor live routes and respond to delays; support service recovery.
• Support the Transport Shift Manager with day-to-day operations.
• Manage driver allocation and ensure optimal use of resources.
• Support return-to-work conversations and driver supervision.
• Maintain compliance with Operator Licence requirements and transport docs.
• Complete payroll/Kronos exceptions, holidays and other transport admin tasks.
• Collaborate with Transport, Warehouse and Planning colleagues for a seamless operation.

Skills

Transport coordination

Driver liaison

Route monitoring

People leadership

Workforce systems

Tools

Kronos

Microsoft Office

Job description

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

We're looking for a Night Transport Coordinator to join our Spalding Transport team on a permanent Night Shift.

This is far more than a transport administration role. You'll be at the heart of the night operation, coordinating drivers, managing live transport activity and ensuring deliveries run safely, efficiently and on schedule.Working alongside the Transport Shift Manager, you'll play an important leadership role on shift, supporting drivers, making operational decisions and keeping the transport office running smoothly throughout the night.

Working Pattern:Nights - Saturday to Tuesday

Working Hours: 38hours per week | 18:00 PM to 04:00 AM or 20:00 PM to 06:00 AM

Location:Gist Limited, Wardentree Lane, Pinchbeck, Spalding, PE11 3UG

What you'll be doing

Your key accountabilities will include:

• Coordinating the night transport operation to ensure vehicles and drivers are dispatched safely, efficiently and on time
• Acting as the first point of contact for drivers, providing support, resolving issues and escalating where appropriate
• Briefing and debriefing drivers, ensuring all relevant operational information is communicated accurately
• Monitoring live routes throughout the shift, responding to delays and supporting service recovery where required
• Supporting the Shift Manager with the day-to-day running of the transport operation
• Managing driver allocation and helping ensure resources are used effectively throughout the shift
• Supporting return-to-work conversations and day-to-day driver supervision
• Maintaining legal compliance, including Operator Licence requirements and transport documentation
• Completing payroll administration, Kronos exceptions, holiday administration and other transport office tasks accurately and on time
• Working closely with colleagues across Transport, Warehouse and Planning to ensure a seamless operation

What we're looking for

We're looking for someone who enjoys working in a fast-paced transport environment and can confidently balance operational coordination with supporting people.

Your skills and experience will include:

• Experience working within a transport, logistics or distribution operation.
• Previous experience in a Transport Coordinator, Transport Administrator, Transport Planner or similar role.
• The confidence to communicate with drivers, allocate work and make operational decisions.
• Ideally some supervisory or team leadership experience, including supporting driver performance or conducting return-to-work conversations.
• Excellent organisation skills with the ability to prioritise multiple tasks in a busy environment.
• Strong attention to detail and the ability to remain calm under pressure.
• Good IT skills, including Microsoft Office and experience using transport or workforce management systems such as Kronos.
• Knowledge of transport compliance and Operator Licence requirements would be advantageous.

What’s in it for you?

As well as a competitive salary, you'll benefit from:

• 20% M&S discount on most things from furniture, fashion and food
• Discounted rates on healthcare cash plan
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support – including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.