Transport Coordinator

Rexel Scotland & NI; Aston Clinton; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

33 days annual leave

Private medical insurance

Bonus scheme

Contributory pension scheme

Staff discounts

Life assurance

Job summary

Rexel UK is seeking a proactive Transport Coordinator to support the fleet across cars and vans. You will handle compliance checks, supplier management, and reporting to ensure safe, efficient operations.

The role involves detailed administration and close collaboration with multiple internal teams. The ideal candidate has experience in fleet administration, strong organisational skills, and proficiency in Microsoft Excel.

Qualifications

• Experience in fleet, transport, or vehicle administration.
• Strong organisational skills and high attention to detail.
• Good understanding of compliance and legal requirements within a fleet environment.
• Confident using Microsoft Office, especially Excel.
• Strong communication skills and the ability to build effective working relationships.
• A proactive approach with the ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinating day-to-day fleet administration across cars and vans.
• Overseeing compliance activities including driver licence checks, MOTs, servicing, and vehicle records.
• Managing fleet penalties, recharge notices, and negligent damage cases.
• Keeping fleet systems, records, and employee/vehicle information accurate and up to date.
• Producing monthly fleet reports and performance analysis.
• Working closely with suppliers to monitor service performance, costs, and service standards.
• Supporting internal stakeholders with fleet-related queries and guidance.
• Helping manage vehicle allocation to ensure availability across the business.
• Coordinating fleet-related invoices and documentation with internal departments.
• Supporting continuous improvement across transport and fleet operations.

Skills

Fleet administration

Organisation

Compliance

Microsoft Excel

Communication

Multitasking

Numeracy

Literacy

Tools

Microsoft Office

Job description

Company Description

At Rexel, we’re looking for a proactive and highly organised Transport Coordinator to support keeping our commercial fleet running safely, efficiently, and compliantly. If you thrive in a detail-focused role, enjoy building strong relationships, and want to make a real impact, this could be the opportunity for you.

We are open to anyone based around the Birmingham or Aylesbury area, must be happy to travel when required.

As a global leader in electrical wholesale, Rexel distributes advanced electrical and energy-efficient products worldwide. We deliver smart, sustainable solutions engineered to enhance comfort, safety, and security across residential, commercial, and industrial sectors.

The Benefits Of a Career With Rexel

• Time Off: 33 days annual leave(including bank holidays, increasing throughout the years too!)
• You can also buy and sell holiday each year
• Enhanced parental leave
• Support & Development: Extensive learning opportunities from day one.
• Health & Wellbeing: Private Medical Insurance/Free virtual GP service, Healthy Mind Champions, and more!
• Perks: Bonus Scheme, Contributory pension scheme and life assurance, Staff discounts, exclusive holiday offers and free financial support and education

Job Description

As our Transport Coordinator, you’ll play a vital role in supporting the smooth day-to-day operation of our fleet across cars and vans. From compliance and administration to supplier management and reporting, you’ll help ensure everything runs effectively and in line with company standards.

What You’ll Be Doing

• Coordinating day-to-day fleet administration across cars and vans
• Overseeing compliance activities including driver licence checks, MOTs, servicing, and vehicle records
• Managing fleet penalties, recharge notices, and negligent damage cases
• Keeping fleet systems, records, and employee/vehicle information accurate and up to date
• Producing monthly fleet reports and performance analysis
• Working closely with suppliers to monitor service performance, costs, and service standards
• Supporting internal stakeholders with fleet-related queries and guidance
• Helping manage vehicle allocation to ensure availability across the business
• Coordinating fleet-related invoices and documentation with internal departments
• Supporting continuous improvement across transport and fleet operations

Qualifications

At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success within an Coordinator role include:

• COLLABORATION: Building partnerships and working collaboratively with others to achieve shared objectives
• TAKES ACCOUNTABILITY: Taking action, overcoming obstacles, and meeting commitments
• CUSTOMER FOCUS: building strong customer relationships and delivering customer-centric solutions

What We’re Looking For

• Experience in fleet, transport, or vehicle administration
• Strong organisational skills and a high level of attention to detail
• Good understanding of compliance and legal requirements within a fleet environment
• Confident using Microsoft Office, especially Excel
• Strong communication skills and the ability to build effective working relationships
• A proactive approach with the ability to manage multiple priorities and deadlines
• Good numeracy and literacy skills

Additional Information

At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results.

By coming together as one team, we’re building a high-performance culture that not only drives success but also creates real value for our customers and communities.

Creating an environment where individuality is celebrated and creativity flourishes, we're making sure everyone feels supported and confident to be their best.