Transport Administrator

Rexel France; Aylesbury; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Bonus Scheme

33 days annual leave

Contributory pension scheme

Job summary

Rexel France in Aylesbury seeks a Transport Administrator to ensure efficient transport operations within the Supply Chain Network. Key responsibilities include managing administrative tasks, maintaining records, and assisting with driver briefings and vehicle inspections.

Successful candidates will prioritize collaboration and customer focus, possessing knowledge of transport compliance. This position offers a supportive workplace with significant development opportunities and various benefits.

Qualifications

• Knowledge of driver hours rules, MOTs and transport compliance.
• Ability to multitask and manage time under tight deadlines.
• Clear verbal and written communication with drivers, customers, and suppliers.

Responsibilities

• Handle administrative tasks for the transport department.
• Assist the Transport Supervisor with briefing and debriefing drivers.
• Maintain accurate records and documentation for transport activities.

Skills

Collaboration

Customer Focus

Time Management

Fast Problem-Solving

Document Control

Job description

Benefits of a Career with Rexel:

• Bonus Scheme
• Time Off: 33 days annual leave (including bank holidays, increasing throughout the years too!). You can also buy and sell holiday and enjoy enhanced parental leave
• Support & Development: Extensive learning opportunities from day one.
• Health & Wellbeing: Free virtual GP service, Healthy Mind Champions, and more!
• Perks: Contributory pension scheme and life assurance, staff discounts, exclusive holiday offers and free financial support and education

Job Description

As a Transport Administrator, you will play a pivotal role in ensuring the smooth and efficient running of our transport operation across our Supply Chain Network.

• Handle administrative tasks for the transport department, including filing, managing documents, and performing general office duties.
• Documentation and Record Keeping:
  • Maintain accurate records of third‑party costs,
  • Driver hours sheets and timecards,
  • Issue RX numbers to agencies & maintain the agency tracker.
• Assist the Transport Supervisor with:
  • Briefing and debriefing drivers,
  • Organising vehicle maintenance,
  • Co‑ordinate vehicle inspections and MOTs to ensure the fleet remains legally compliant and operational,
  • Assist with incident investigations and resolution.
• Communicate professionally with drivers, suppliers, and customers to resolve any issues.
• Help ensure the operation complies with all transportation laws and safety standards.
• Track shipment progress and manage data related to transport activities.
• Responsible for generating delivery performance reports for management.
• React quickly to challenges such as traffic delays, vehicle breakdowns, or issues with deliveries, and find effective solutions.
• Act as a key communication link, addressing internal and external customer queries regarding deliveries and shipments.

Qualifications

At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success within a Transport Admin role include:

COLLABORATION: Building partnerships and working collaboratively with others to achieve shared objectives.

TAKES ACCOUNTABILITY: Taking action, overcoming obstacles, and meeting commitments.

CUSTOMER FOCUS: Building strong customer relationships and delivering customer‑centric solutions.

What we are looking for:

• Knowledge of driver hours rules, MOTs and transport compliance.
• Multi‑tasking and time‑management under tight deadlines.
• Basic vehicle/fleet awareness and IT troubleshooting.
• Document control and filing (audit‑ready paperwork).
• Clear verbal and written communication with drivers/customers/suppliers.
• Fast problem‑solving and decision‑making.