Transport Compliance Admin

Pertemps Birmingham Commercial; Birmingham; On-site; GBP 15,000 - 22,000; Full time

Job summary

Pertemps Birmingham Commercial is seeking a Transport Compliance Administrator in Erdington, Birmingham, for a maternity cover. You will ensure vehicles remain compliant, maintained and available, coordinating MOTs, servicing and repairs while handling admin tasks.

The role requires strong organisation, Excel skills, and the ability to prioritise tasks in a fast-paced logistics environment, with typical hours 08:00-16:00, Monday to Friday.

Qualifications

• Experience in transport administration and vehicle compliance is essential.
• Familiarity with MOTs, servicing, maintenance and repairs.
• Excellent organisational and time-management skills.
• Ability to prioritise tasks and meet deadlines.
• Strong communication skills, including phone manner.
• Proficient in Microsoft Office and Excel.

Responsibilities

• Oversee vehicle compliance, MOTs, servicing, inspections and repairs.
• Monitor maintenance schedules and book garages as needed.
• Coordinate with garages, suppliers, drivers and clients.
• Raise POs for agencies and external suppliers.
• Respond to operational issues with sound decision-making.
• Handle a high volume of emails and calls professionally.
• Communicate maintenance needs to drivers.
• Maintain accurate vehicle records and compliance docs.
• Prioritise urgent maintenance to minimise downtime.
• Provide general admin support to transport operations.
• Use Excel to maintain records and monitor compliance.

Skills

Transport administration

Vehicle compliance

MOT knowledge

Excel

Organisational skills

Communication skills

Telephone manner

Tools

Microsoft Office

Excel

Job description

Transport Compliance Administrator

Location: Erdington, Birmingham

Hours: Monday to Friday, 08:00-16:00

Job Type: Temporary- Maternity Cover

Pay: £13.54

We are currently recruiting for an experienced Transport Compliance Administrator to join a busy logistics operation. This is an important role responsible for ensuring the company's vehicles remain compliant, maintained and available for operation.

Key Responsibilities

• Oversee vehicle compliance, ensuring MOTs, servicing, inspections and repairs are completed within required timescales.
• Monitor vehicle maintenance schedules and ensure vehicles are booked into garages when required.
• Liaise with garages, suppliers, agencies, drivers and clients to coordinate vehicle repairs and maintenance.
• Raise Purchase Orders (POs) for agencies and external suppliers.
• Respond quickly and effectively to operational issues, using good decision‑making and problem‑solving skills.
• Manage a high volume of emails and telephone calls professionally.
• Communicate effectively with drivers regarding vehicle maintenance, repairs and compliance requirements.
• Maintain accurate vehicle records and ensure all compliance documentation is up to date.
• Prioritise urgent maintenance and compliance issues to minimise vehicle downtime.
• Provide general administrative support to the transport operation.
• Use Microsoft Office, particularly Excel, to maintain records and monitor compliance information.

About You

We are looking for someone who has:

• Previous experience in transport administration and vehicle compliance - essential.
• Knowledge of MOTs, vehicle servicing, maintenance and repairs.
• Excellent organisational and time‑management skills.
• The ability to prioritise competing tasks and work to deadlines.
• Strong decision‑making and problem‑solving abilities.
• Excellent written and verbal communication skills.
• A professional and confident telephone manner.
• Experience communicating with drivers, garages, suppliers and clients.
• Good working knowledge of Microsoft Office and Excel.
• The ability to work calmly and efficiently in a fast‑paced logistics environment.
• A proactive approach with strong attention to detail.