Transport and Compliance System Coordinator

Bedford ESOL; Biggleswade; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

27 days annual leave

People’s Pension

Retail & Leisure Discounts

Professional development opportunities

Job summary

The Bedford College Group is seeking a Transport and Compliance System Coordinator to join the Estates and Facilities team. Based at Shuttleworth College with potential base at Bedford or Kettering, the role focuses on coordinating student transport, fleet compliance, and data management to support safe and effective services for learners.

Successful candidates will have strong administrative experience in Estates/Facilities, excellent IT skills, and a proactive approach to continuous

Qualifications

• Experience in Estates & Facilities, transport, compliance or similar operational environments.
• Strong organisation, planning and problem solving abilities.
• Excellent communication and IT skills; proficient in MS Office and able to learn new systems.

Responsibilities

• Manage day-to-day operation of student transport services; coordinate external providers and route planning, ensuring safe and reliable transport for learners.
• Act as primary contact for transport-related enquiries; support students, parents, staff and providers; manage incidents and service issues to resolution.
• Oversee internal minibus bookings, fleet servicing, permits, MOTs and vehicle renewals; maintain records and produce reports.
• Support management of Estates compliance software; maintain records, produce reports and assist staff with queries.
• Contribute to service improvement, work with other departments, support safeguarding, health and safety, and professional development.

Skills

Operational experience

Organisation & planning

Communication & IT skills

Professionalism & leadership

Flexibility & mobility

Tools

MS Word

MS Excel

PowerPoint

Job description

Role: Transport and Compliance System Coordinator

Location: Shuttleworth College – Old Warden – Though could be Bedford or Kettering for the right candidate

Salary/Benefits: Salary is between £27,717 and £32,515 per annum DOE and Qualifications, 27 days annual leave plus Bank holidays, People’s Pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks:37 hours per week - 52 weeks per year

Contract Type:Permanent - Full Time

This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK.

About the role:

We are currently seeking a Transport and Compliance System Coordinator to join our Estates and Facilities department at The Bedford College Group. Successful candidates will posses strong administrative skills.

As a Transport and Compliance System Coordinator, you play an important role in the success of our students through:

• Student Transport Coordination & Service Delivery - Manage the day-to-day operation of student transport services, coordinating external providers, supporting route planning, monitoring service quality, and ensuring safe, efficient and reliable transport provision for learners.
• Stakeholder Communication & IncidentManagement - Act as the primary point of contact for transport-related enquiries, providing support to students, parents, staff and transport providers, while managing incidents, complaints and service issues through to resolution.
• Fleet, Compliance & Operational Administration - Oversee internal minibus bookings, fleet servicing, permits, MOTs and vehicle renewals, while maintaining accurate records, producing reports, and supporting transport-related administration and compliance requirements.
• Compliance Systems & Data Management - Support the management of Estates compliance software, maintain and update records, produce performance and compliance reports, assist staff with system queries, and elevate issues to support effective operational management.
• Continuous Improvement & Professional Standards - Contribute to service improvement initiatives, work collaboratively with departments across the Group, support first aid or fire warden responsibilities where required, and promote safeguarding, equality, diversity and inclusion, health and safety, and continuous professional development.

About you:

• Operational, Transport & Administration Experience - Experience within Estates & Facilities, transport, compliance or similar operational environments, with a strong background in departmental administration, customer service, and working effectively within established procedures and guidelines.
• Organisation, Planning & Problem Solving - Able to work independently with minimal supervision, prioritise and organise workloads effectively, manage resources, use initiative to resolve problems, and consistently deliver high-quality outcomes.
• Communication, Collaboration & IT Skills - Strong verbal and written communication skills, excellent interpersonal abilities, proficiency in Microsoft Word, Excel and PowerPoint, and the confidence to learn new systems while collaborating effectively with colleagues and external stakeholders.
• Professionalism, Leadership & Continuous Improvement - Demonstrates high performance, reliability and punctuality, adopts a proactive and flexible approach, supports knowledge sharing through coaching and mentoring, and contributes positively to team and organisational objectives.
• Flexibility, Mobility & Commitment - Willing to undertake all required training, be available for occasional out-of-hours contact, holds a full clean driving licence with access to a vehicle, and can travel and work across all Bedford College Group locations as required.

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held: 06 October 2026 -Interviews to be held at Shuttleworth, but role could be based at Bedford or Kettering depending on successful candidate.

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group
The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire:Bedford College, Central Bedfordshire College andTreshamCollegein the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough;ShuttleworthCollege,a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for MotorsportalongsideSilverstonerace circuit.To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students
The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.