Health and Safety Administrator

Bedford ESOL; Bedford; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Annual leave and holidays

Pension

Staff discounts

Professional development

Job summary

The Bedford College Group is seeking a Health and Safety Administrator to join our Health and Safety team at Bedford College. You will provide comprehensive administrative support, manage inquiries, diaries and reporting, and help maintain safety compliance across campuses.

The role requires Level 2 IT/English/Maths, strong Microsoft Office skills, and the ability to produce professional reports. You will work across campuses, with opportunity for development and a competitive benefits package.

Qualifications

• Holds Level 2 qualifications in IT, English and Maths and can produce professional reports.
• Strong data management and administrative skills with attention to detail.
• Excellent verbal and written communication; builds relationships with stakeholders.
• Able to prioritise workloads, work independently or with others, and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative support to the Health and Safety team, managing enquiries, diaries, meetings and documentation.
• Maintain and monitor health and safety systems and databases (Smartlog, I-Trent) and ensure data accuracy and timely reporting.
• Support audits, inspections, accident reviews and training activities; prepare management information and minutes.
• Manage first aid equipment stocks, records and other operational processes to ensure effective service delivery.
• Support cross-campus activities and promote safeguarding, equality and health and safety policies.

Skills

Administration skills

Data management

Communication skills

Attention to detail

Team collaboration

Education

Level 2 qualifications in IT, English and Maths

Tools

Microsoft Office

I-Trent

Smartlog

Job description

Role: Health and Safety Administrator

Location: Bedford College – Cauldwell Street Campus

Salary/Benefits: Salary is between £24,552 and £26,754 per annum DOE and Qualifications, 27 days annual leave plus Bank holidays, People’s Pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks: 37 hours per week – 52 weeks per year

Contract Type: Permanent – Full Time

This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK.

About the role:

We are currently seeking a Health and Safety Administrator to join our Health and Safety department at The Bedford College Group.

As a Health and Safety Administrator, you play an important role in the success of our students through:

• Health & Safety Administration & Coordination - Provide comprehensive administrative support to the Health and Safety team, managing enquiries, inboxes, diaries, meetings, correspondence, reports and documentation to ensure the efficient operation of the service.
• Compliance Systems & Data Management - Maintain and monitor health and safety systems and databases, including Smartlog, I-Trent and accident reporting records, ensuring data accuracy, compliance monitoring, account management and timely reporting of concerns.
• Health & Safety Support & Record Keeping - Assist with audits, inspections, accident reviews, training activities, visit and trip processes, and the preparation of statistical reports, minutes and management information to support organisational compliance and performance.
• Resource, Equipment & Process Administration - Manage first aid equipment stocks, first aider records, DSE claims, Lone Worker Monitoring (LMT) handsets, and other operational processes, ensuring records are accurate and services are delivered effectively.
• Professional Standards & College Responsibilities - Support activities across multiple campuses, participate in College events and compliance activities, and promote safeguarding, equality, diversity and inclusion, health and safety, and continuous professional development in line with College policies and values.

About you:

• Qualifications & Technical Proficiency - Holds Level 2 qualifications in IT, English and Maths, with strong proficiency in Microsoft Office applications and the ability to produce professional reports, correspondence and business documents.
• Administration, Data Management & Analytical Skills - Experienced in managing data accurately, producing reports, maintaining records, analysing information, and supporting administrative processes through excellent organisational and attention-to-detail skills.
• Communication, Customer Service & Relationship Building - Demonstrates excellent verbal and written communication skills, works effectively with diverse stakeholders, provides high-quality customer service, and builds positive professional relationships at all levels.
• Professionalism, Organisation & Performance - Able to prioritise workloads, work independently or collaboratively, handle confidential information appropriately, adapt to changing demands, and consistently deliver high standards of performance.
• College Values, Safeguarding & Flexibility - Committed to equality, diversity and inclusion, safeguarding, health and safety, and The Bedford College Group’s values, with the flexibility to travel between campuses, adjust working hours when required, and maintain appropriate professional boundaries.

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held: TBC

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group

The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year. Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire:Bedford College, Central Bedfordshire College andTreshamCollegein the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough;ShuttleworthCollege,a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for MotorsportalongsideSilverstonerace circuit.To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students

The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.