Transport Administrator

Culina; Barton Seagrave; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Annual Leave - 28 days incl. bank

Pension scheme

Life Assurance - x2 annual salary

Wellness – Employee Assistance Program

Eye Care Vouchers

Reward & Recognition

Everyday discounts

Job summary

Culina is seeking a Transport Administrator to provide essential administrative support at our Great Bear site. You will manage PODs, returns, and daily paperwork while coordinating collections and deliveries for customers.

The role requires excellent communication, strong organisational and time‑management skills, and the ability to work under pressure to tight deadlines. A good knowledge of Microsoft Office will be advantageous.

Qualifications

• Proven experience in a similar role.
• Excellent communication skills.
• Ability to work under pressure and to tight timescales.
• Good knowledge of Microsoft Office packages.

Responsibilities

• Contribute to the success of the site by ensuring POD and Return processes align with site policy documents.
• Booking in collections for customers and completing relevant paperwork.
• Booking in deliveries for customers.
• Investigate any collection queries.
• Chase outstanding PODs and ensure paperwork is returned for all dispatched deliveries.
• Liaise with staff at other depots and external contacts.
• Manage inbound diary for all customers.
• Monitor daily the POD workflow.
• Prepare period end spreadsheets.
• Compile lists of outstanding PODs and contact hauliers to request updates.
• Report PODs outstanding each day.

Skills

Communication

Problem solving

Organisational skills

Attention to detail

Under pressure

Time management

Microsoft Office

Tools

Microsoft Office

Job description

The purpose of a Transport Administrator is to provide administrative support and creation of accurate data, with the ability to work to deadlines and contributing to the overall success of the site. Key Duties of a Transport Administrator:

• Contribute to the success of the site by ensuring that all POD and Return processes are carried out in accordance with the site policy documents.
• Booking in collections for customers and completion of relevant paperwork.
• Booking in deliveries for customers.
• Investigate any collection queries.
• Ensure all paperwork is returned for all customer deliveries despatched from site, and chase outstanding POD's.
• Liaising with staff at other depots and external contacts.
• Photocopying, printing, organising and storing documents and computer based information.
• Managing inbound diary for all customers.
• Monitoring daily the clean POD workflow.
• Controlling period end spreadsheets.
• Compiling lists of outstanding POD's and contacting the hauliers to request.
• Reporting the POD's outstanding each day.
  Proven experience in a similar role.
• Fantastic communication skills.
• Excellent problem solving, analytical and organisational skills.
• Ability to work under pressure and to tight timescales.
• Good knowledge of Microsoft office packages.
• High level of attention to detail.
• Able to manage own time to achieve targets.
  Great Bear (Part of the Culina Group) provides distribution services to FMCG clients. Customer centric service focus is delivered through a site-level empowered culture.
• At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!
• As part of our drive to make Great Bear a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers. Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives. Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:
• Annual Leave - 28 days inclusive of the bank holidays.
• Pension scheme - We want colleagues to enjoy a comfortable retirement so we offer a great contribution of 4% employee and 4% employer.
• Life Assurance - x2 your annual salary.
• Wellness - Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers - We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition - We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!