Training Programs Admin & Data Specialist

s1jobs; Dumfries; On-site; GBP 29,000 - 30,000; Full time

Benefits offered by this job

LGPS membership

45 days leave pro rata

Career progression

Health & wellbeing benefits

Job summary

Dumfries & Galloway College is seeking an organised Administrator to support the External Development & Commercial Team at the Dumfries Campus. The role involves data management, project administration and reporting for training programmes, with a focus on accuracy, confidentiality and high service standards.

Based at the Dumfries Campus, you will handle learner and employer records, assist with invoicing and funding requirements, and use MS Excel for data analysis.

Qualifications

• Experience in an administrative role within a busy office or team environment.
• Proven ability to maintain accurate records and work with databases or CRM systems.
• Experience handling enquiries professionally by phone and email.
• Experience working with financial or auditable processes.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Proficient IT skills, including Microsoft Word, Excel and Outlook.

Responsibilities

• Provide comprehensive administrative support for skills delivery programmes, including project administration and reporting.
• Maintain accurate learner, employer and course data across internal systems, CRMs and awarding body platforms.
• Act as a first point of contact for learners, employers and internal teams, handling enquiries professionally and efficiently.
• Comprehensive use of MS Excel for data processing and analysis purposes.
• Support financial and compliance processes, including invoicing, payments, audits and funding requirements.
• Liaise with internal departments and external partners to ensure smooth, compliant and high‑quality delivery of training provision.

Skills

Administrative experience

Record management

Handling enquiries

Financial processes

Organisational skills

Communication skills

MS Excel

MS Word

MS Outlook

Education

SCQF Level 6

Business-related subject

Tools

Microsoft Word

Excel

Outlook

Job description

Dumfries & Galloway College is seeking an organised Administrator to support the External Development & Commercial Team at the Dumfries Campus. The role involves data management, project administration and reporting for training programmes, with a focus on accuracy, confidentiality and high service standards.

Based at the Dumfries Campus, you will handle learner and employer records, assist with invoicing and funding requirements, and use MS Excel for data analysis.