Trainee Medical Secretary

Gateshead Health; Gateshead; Hybrid; GBP 21.000 - 26.000; Vollzeit

Benefits dieser Stelle

Apprenticeship package

Band progression opportunity

Zusammenfassung

Gateshead Health is recruiting a Trainee Medical Secretary / MDT Co-ordinator on a permanent basis. The post starts at Band 2 and includes undertaking a Level 3 Business Administration Apprenticeship, with progression to Band 3 on successful completion.

You will provide administrative and secretarial support to MDT meetings and wards, manage referrals, and maintain confidentiality. The role requires excellent organisation, communication, and NHS-facing experience, with a patient-centered

Qualifikationen

• NVQ Level 2 or Business Administration Level 2
• NHS experience and knowledge of NHS policies
• Ability to uphold confidentiality and manage patient information systems
• Shorthand skills

Aufgaben

• Provide administrative and clerical support to MDT meetings and to wards/inpatient consultants
• Perform referral work preparation and MDT preparation support
• Support consultants with secretarial tasks as required
• Establish effective communication with a wide range of personnel within and outside the trust
• Disseminate information to MDT members and relevant departments as required

Kenntnisse

Organisational skills

Communication skills

Telephone etiquette

Keyboard skills

MS Office

Confidentiality

Ausbildung

NVQ Level 2

Business Administration Level 2

Tools

Microsoft Office

Jobbeschreibung

An exciting opportunity has arisen for a Trainee Medical Secretary / MDT Co-ordinator to join our team on a permanent basis. This role will start as a Band 2, with a requirement to undertake a Level 3 Business Administration Apprenticeship. Upon completion of the apprenticeship and sign off of the required comptencies, you will progress into a band 3 role.

The successful candidate will need excellent organisational and communication skills including an outstanding telephone manner as well as excellent keyboard skills, be competent in microsoft packages and be able to demonstrate an understanding of confidentiality.

This post would be suitable for applicants who enjoy working as part of a busy team. The role requires daily interaction with a variety of staffing groups, patients as well as other hospital departments so good communication is essential as well as a patient centered approach.Ideally candidates will have previous relevant NHS experience in an admin role and be able to demonstrate a good understanding of how to manage the challenges that this role can bring.

The post holder will manage and prioritise their own workload on a daily basis and use their initiative and discretion to manage the competing priorities. The ability to work well under pressure is essential.The successful candidate will need to be flexible to the needs of the service and be committed to high quality patient care.

Main duties of the job

• The post holder will provide a comprehensive administrative and clerical role that will ensure the smooth function of the multi-disciplinary team meetings and provide admin/secretarial support to wards and inpatient consultants
• The post holder will also be required, to do referral work preparation
• Supporting the consultants with admin/secretarial tasks as required

About us

Based in the North East of England we provide a range of hospital and community health services from our leading facilities including the Queen Elizabeth Hospital, Blaydon Urgent Care Centre and Bensham Hospital, all within Gateshead.

Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients. As a group we employ around 4,200 staff and currently provide 600 hospital beds across Gateshead. Our primary focus is on providing excellent general health services to our local community complemented by key specialist areas including gynaecology, maternity, palliative care and old age psychiatry.

Alongside a full range of local hospital services, we provide breast screening services for Gateshead, South Tyneside, Sunderland and parts of Durham and we are the North Eastern hub for the National Bowel Cancer and AAA Screening Programmes, covering a population of around seven million people.

Job responsibilities

• The post holder will provide a comprehensive administrative and clerical role that will ensure the smooth function of the multi-disciplinary team meetings and provide admin/secretarial support to consultants
• The post holder will also be required, to provide MDT preparation and support for organisation and preparation of cases.
• Supporting consultants with admin/secretarial tasks as required
• Establishes and ensures the continuation of effective communication,
• Establish working relationships with a wide range of personnel within and out with this trust
• Disseminates information and communicates to MDT members and relevant departments within the trust and externally as required and according to trust policy.
• Communicate efficiently at all levels with a wide range of Medical, Clinical, non-clinical staff and Allied Health Professionals
• Ensures adequate communication with all team members on a regular basis

Person Specification

Experience

• NVQ Level 2 or Business Administration Level 2

Experience

• NHS Experience
• Knowledge of NHS policies and processes
• Use of patient information systems
• Working knowledge of office procedures
• Previous secretarial or clerical experience
• Ability to uphold confidentiality
• Previous experience of working in mental health
• Experience using stock ordering systems
• Experience working with medical records filing systems
• shorthand skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.