Fund Manager

VNI International; Saint Helier; On-site; GBP 60,000 - 110,000; Full time

Job summary

VNI International is seeking a Fund Manager (Administration) to lead the administration of a diversified Real Estate and Private Equity fund portfolio. The role combines technical oversight with direct client responsibility, ensuring accurate records, governance compliance and timely service delivery.

The successful candidate will manage investor administration, secretarial coordination, cash management and regulatory activities while supporting new business take-ons and process improvements

Qualifications

• Five years of Real Estate or Private Equity fund administration experience.
• Experience with SPVs, LPs, and fund structures.
• Knowledge of governance, KYC/AML and regulatory controls.
• Experience organising board meetings and producing minutes.

Responsibilities

• Take ownership of administration and service delivery for a portfolio of funds.
• Coordinate company secretarial activity for fund entities and SPVs.
• Maintain investor records, registers and transaction histories.
• Administer capital calls, distributions and investor admissions.
• Oversee cash management and banking activity across accounts.
• Interpret fund/legal documents and liaise with advisers on transactions.
• Lead year-end audit preparation and provide supporting documentation.
• Organise board meetings and prepare agendas and minutes.
• Support onboarding, onboarding requirements and KYC/AML checks.
• Coach and mentor junior colleagues and contribute to team development.

Skills

Fund administration

Client relationship

Governance & compliance

Education

A-levels or equivalent

Tools

KS system experience

Job description

VNI International - Fund Manager (Administration)

Our client delivers accounting, fund administration and investor reporting services for Real Estate and Private Equity structures. Its work spans Limited Partnerships, fund companies and Special Purpose Vehicles, supporting the operational, governance and reporting needs of established and newly launched funds. The organisation operates in a technically detailed environment where accurate administration, responsive service and practical solutions are central to client outcomes.

This opportunity sits within a professional setting that values ownership, sound judgement and dependable delivery across complex fund operations.

Job Description

The Fund Manager (Administration) will lead the administration of a varied portfolio of Real Estate and Private Equity funds, combining technical oversight with direct client responsibility. The role covers investor administration, company secretarial coordination, cash management, governance support, regulatory activity and the resolution of operational matters across fund vehicles and related entities.

Success will involve delivering accurate and timely work, maintaining strong client relationships and ensuring that fund activities remain aligned with governing documents, internal controls and regulatory expectations. The position also carries responsibility for supporting new business take‑ons, improving processes, reviewing service scope and developing less experienced colleagues. It will suit an experienced administrator who can interpret complex documentation, manage competing priorities and provide confident guidance to clients, advisers and internal stakeholders.

Key Responsibilities

• Take ownership of the administration and ongoing service delivery for a portfolio of Real Estate and/or Private Equity funds.
• Coordinate company secretarial activity for fund companies, Limited Partnerships, SPVs, trusts and associated entities.
• Maintain complete investor records, registers, supporting documentation and transaction histories.
• Administer capital calls, distributions, investor admissions, transfers and related fund processes.
• Oversee cash management across multiple accounts, including payment preparation, banking activity, billing, collections and system updates.
• Interpret Limited Partnership Agreements, investment agreements, financing documents, leases and other legal materials relevant to fund operations.
• Coordinate with legal advisers on entity maintenance, acquisitions, disposals, restructurings and other transactions.
• Review financial statements, cash‑flow information, supporting notes and other client deliverables before issue.
• Work with fund accountants and clients to investigate and resolve transaction, reporting and reconciliation matters.
• Lead year‑end audit preparation, provide supporting documentation and track outstanding queries through to resolution.
• Organise board and committee meetings, prepare agendas and papers, attend meetings where required, and produce accurate minutes and resolutions.
• Coordinate the establishment of new entities and complete associated KYC, AML, regulatory and onboarding requirements.
• Manage client due diligence, agree service requirements, monitor scope and escape potential control or delivery risks.
• Engage with relevant regulators and external bodies on matters within the remit of the administered structures.
• Identify opportunities to improve procedures, strengthen controls, increase efficiency and develop additional services for existing clients.
• Support proposals, quotations, service reviews and commercial information prepared for prospective or existing clients.
• Prepare and maintain operational procedures, internal guidance and performance information.
• Act as a senior escalation point for team queries and provide practical direction on complex or unusual matters.
• Allocate workloads, delegate effectively and monitor delivery against agreed deadlines and service standards.
• Coach, supervise and mentor junior colleagues through regular feedback, structured guidance and on‑the‑job development.
• Contribute to recruitment, objective setting, performance reviews and broader team capability planning.
• Complete ad hoc projects requested by senior leadership while maintaining compliance with internal policies and personal AML obligations.

Requirements

• At least five years of relevant experience in Real Estate or Private Equity fund administration, trust and company administration, or a closely related professional services environment.
• Practical experience administering corporate structures, Special Purpose Vehicles, Limited Partnerships and fund entities.
• Strong knowledge of company secretarial processes, statutory obligations and corporate governance principles.
• Experience arranging board meetings, preparing governance papers and producing accurate minutes, resolutions and action records.
• Ability to interpret Limited Partnership Agreements, financing arrangements, sale and purchase agreements, leases and other Real Estate documentation.
• Demonstrable capability in investor administration, capital activity, cash management and transaction support.
• Experience coordinating audits, reviewing financial information and resolving issues with clients, accountants and advisers.
• Working knowledge of KYC, AML, client due diligence and regulatory control requirements.
• Previous responsibility for supervising, coaching or developing team members.
• Ability to manage a varied workload, exercise sound judgement and resolve matters where established precedent may be limited.
• Strong written and verbal communication skills, with confidence presenting information to clients, boards and senior stakeholders.
• Excellent organisation, prioritisation and time‑management capability, supported by consistent attention to detail.
• Education to A level standard or equivalent, including suitable achievement in English and Mathematics.
• Progress towards the ICSA Diploma or another relevant professional qualification would be advantageous.
• Commitment to maintaining professional knowledge and willingness to undertake further qualification study where appropriate.
• Confidence using financial, administration and document‑management systems, with the adaptability to learn internal platforms quickly.
• Professional development support that can include structured training, coaching and exposure to complex fund structures.
• Assistance with relevant professional qualifications, including study guidance and examination support where applicable.
• Meaningful ownership of client portfolios, providing scope to broaden technical expertise and strengthen relationship‑management skills.
• Regular involvement in new fund launches, entity formations, transactions, process improvement and other work beyond routine administration.
• A senior role with genuine responsibility for mentoring colleagues, shaping delivery standards and influencing operational effectiveness.
• Exposure to Real Estate and Private Equity clients, advisers, investors, boards and senior decision‑makers.
• A professional working environment that combines clear accountability with approachable communication and practical problem‑solving.
• Opportunities to contribute ideas that improve controls, service quality, efficiency and the development of the wider administration offering.