Trademark Renewals Coordinator (Hybrid - Leeds)

HGF; Leeds; Hybrid; GBP 24,000 - 34,000; Full time

Benefits offered by this job

Enhanced parental leave

27 days holiday

Bonus scheme

Flexible working

Job summary

HGF Limited, one of Europe’s largest IP specialist firms, is seeking a Renewals Officer in its Trade Mark Renewals team in Leeds. The role provides full training and involves managing renewals across UK, EU and international filings in a fast-paced environment.

You will handle invoicing, maintain renewal calendars, liaise with Paralegals and Attorneys, and ensure accurate data entry while using Word, Excel and Adobe Acrobat. The position is hybrid with 2 days in the Leeds office.

Qualifications

• GCSEs in English and Mathematics (Grade C/4 or above) are essential.
• CITMA qualification would be advantageous, though not required.
• Strong organisational and communication skills, with the ability to work under deadlines.

Responsibilities

• Be a point of contact for client renewals.
• Report using standard letters for renewals.
• Invoicing and billing.
• Attend to UK, EU and International trade mark and design renewals.
• Instruct foreign trade mark and design renewals.
• Learn the requirements in each country.
• Ensure all dates on the system are input correctly.
• Produce tables using Word and Excel.
• Produce documents using Adobe Acrobat Pro.
• Handle sensitive and confidential matters appropriately.
• Track renewal status and maintain a due-date diary to meet deadlines.
• Liaise with Paralegals and Trade Mark Attorneys to progress actions.

Skills

Organisation

Attention to detail

Communication

Teamwork

Education

GCSEs English and Maths

CITMA (advantageous)

Tools

Microsoft Word

Excel

Adobe Acrobat Pro

Job description

HGF Limited, one of Europe’s largest IP specialist firms, is seeking a Renewals Officer in its Trade Mark Renewals team in Leeds. The role provides full training and involves managing renewals across UK, EU and international filings in a fast-paced environment.

You will handle invoicing, maintain renewal calendars, liaise with Paralegals and Attorneys, and ensure accurate data entry while using Word, Excel and Adobe Acrobat. The position is hybrid with 2 days in the Leeds office.