Trade Mark Renewals Officer 12 Months FTC

HGF; Leeds; Hybrid; GBP 24,000 - 34,000; Full time

Benefits offered by this job

Enhanced parental leave

27 days holiday

Bonus scheme

Flexible working

Job summary

HGF Limited, one of Europe’s largest IP specialist firms, is seeking a Renewals Officer in its Trade Mark Renewals team in Leeds. The role provides full training and involves managing renewals across UK, EU and international filings in a fast-paced environment.

You will handle invoicing, maintain renewal calendars, liaise with Paralegals and Attorneys, and ensure accurate data entry while using Word, Excel and Adobe Acrobat. The position is hybrid with 2 days in the Leeds office.

Qualifications

• GCSEs in English and Mathematics (Grade C/4 or above) are essential.
• CITMA qualification would be advantageous, though not required.
• Strong organisational and communication skills, with the ability to work under deadlines.

Responsibilities

• Be a point of contact for client renewals.
• Report using standard letters for renewals.
• Invoicing and billing.
• Attend to UK, EU and International trade mark and design renewals.
• Instruct foreign trade mark and design renewals.
• Learn the requirements in each country.
• Ensure all dates on the system are input correctly.
• Produce tables using Word and Excel.
• Produce documents using Adobe Acrobat Pro.
• Handle sensitive and confidential matters appropriately.
• Track renewal status and maintain a due-date diary to meet deadlines.
• Liaise with Paralegals and Trade Mark Attorneys to progress actions.

Skills

Organisation

Attention to detail

Communication

Teamwork

Education

GCSEs English and Maths

CITMA (advantageous)

Tools

Microsoft Word

Excel

Adobe Acrobat Pro

Job description

Hours: 37.5 (Hybrid 2 days a week in Leeds Office)

The Position

This is an exciting opportunity where full training will be provided for the successful candidate to become a Renewals Officer within the Trade Mark Renewals team.

Renewals is an essential function for HGF and our clients as it ensures that their protected rights remain intact.

Key Responsibilities

• Be a point of contact for client’s renewals
• Report using standard letters for renewals
• Invoicing/billing
• Attend to UK, EU and International trade mark and design renewals
• Instruct foreign trade mark and design renewals
• Learning the requirements in each country
• Ensuring all dates on the system are input correctly
• Production of tables using Word tables and Excel
• Production of documents using Adobe Acrobat Professional
• Dealing with sensitive and confidential matters appropriately
• Continually track the current renewal status of cases and maintain a due date diary system so deadlines are met efficiently and accurately
• Liaise with Paralegals and Trade Mark Attorneys to ensure actions assigned are progressed within the required timescales

About You

You’re organised, proactive and thrive in a fast-paced, deadline-driven environment. With excellent attention to detail and a commitment to accuracy, you can confidently manage and prioritise a varied workload while maintaining high standards. You are a strong communicator, both written and verbal, and are comfortable using Microsoft Office applications.

You enjoy working collaboratively as part of a team but are equally capable of working independently. Flexible, reliable and calm under pressure, you take initiative, adapt quickly to changing priorities and approach tasks with a positive, can-do attitude. GCSEs in English and Mathematics (Grade C/4 or above) are essential, and a CITMA qualification would be advantageous, although it is not required.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.