Toronto Office Reception & Operations Coordinator

twentysix; New York; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Flexible time off

Medical, dental, and vision coverage

RRSP plan with corporate matching

Job summary

Teneo seeks a Receptionist & Office Service Coordinator for its Toronto office. The role supports employees, answers phones, manages conference rooms, orders supplies, and assists with travel and expense reporting while maintaining a professional, client-ready reception area.

Ideal candidates have 3+ years in a similar role, strong MS Office skills, and excellent communication. The position offers comprehensive benefits and a dynamic, client-focused environment.

Qualifications

• 3+ years of experience as a receptionist or in a similar administrative role
• Familiarity with Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel
• Professional email and phone etiquette
• Superior organizational skills
• Ability to prioritize and multitask
• Self-starter with excellent communication and interpersonal skills
• Bachelor’s degree or equivalent transferable experience

Responsibilities

• Perform general reception duties, including greeting guests and answering phones in a pleasant and professional manner
• Provide a “best in class” customer service experience to all internal and external personnel
• Serve as the main point of contact for general office needs
• Provide general hospitality services and maintain a client-ready reception area, conference rooms, and other common areas
• Oversee the conference room calendar using Outlook and Robin
• Provide printing, scanning, and document support, including coordinating print jobs
• Assist with onboarding new hires, including workspace setup and access card requests
• Support Managing Directors with restaurant reservations, travel coordination, and expense submissions
• Track, order, and restock office supplies, equipment, and kitchen items
• Maintain kitchen and pantry areas, ensuring cleanliness and organization
• Place catering orders and handle setup/cleanup of meetings
• Coordinate weekly team lunches and invites
• Assist with planning team activities and client-facing functions
• Oversee office facilities and coordinate with building management

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree or equivalent transferable experience

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Teneo seeks a Receptionist & Office Service Coordinator for its Toronto office. The role supports employees, answers phones, manages conference rooms, orders supplies, and assists with travel and expense reporting while maintaining a professional, client-ready reception area.

Ideal candidates have 3+ years in a similar role, strong MS Office skills, and excellent communication. The position offers comprehensive benefits and a dynamic, client-focused environment.