Timetables and Registers Officer

onlyFE; Lower Blandford St Mary; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Additional time off (winter closure)

Staff benefits and discounts

NEST Pension Scheme

Job summary

Bournemouth & Poole College is seeking a Timetables and Registers Officer to coordinate timetabling, attendance and room booking services across the College. You will work with the Senior Timetables and Registers Officer to deliver accurate timetables, monitor attendance and ensure efficient service for staff and students, including travel between Poole and Bournemouth campuses.

The role requires GCSE English and Maths or Level 2 Functional Skills, good IT skills and strong customer service,

Qualifications

• GCSE English and Maths at grade 9-4 or Level 2 Functional Skills
• Background in a busy office environment
• Experience using electronic systems for recording data
• Strong customer service and organisational skills with multitasking
• Excellent verbal and written skills with high levels of accuracy
• Confidence in using digital systems and Microsoft Office
• Knowledge of safeguarding in an educational setting

Responsibilities

• Development and maintenance of accurate and efficient timetables
• Operation and maintenance of student attendance register
• Lead on and be responsible for the timely resolution of all enquiries received through the Timetables and Registers request queue
• Ensure student timetabled hours meet audit requirements and match the curriculum plan accordingly - liaise with College managers to address timetable related queries and concern
• Assist with the monitoring of any unmarked registers or missing register marks; and work with curriculum areas to resolve any issues as quickly as possible
• Co-ordinate the room booking function within the College and liaise directly with department managers and examinations staff, to ensure maximum utilisation of space available

Skills

Customer service

Organisational skills

Multitasking

Verbal/written communication

Microsoft Office

Data recording

Safeguarding awareness

Education

GCSE English & Maths (9-4) or Level 2 Functional Skills

Tools

Electronic data systems

Microsoft Office

Job description

Salary

£27,770-£29,639

Package

• Up to 4 days additional time off during the winter closure period
• Access to a wide range of staff benefits and discount schemes
• Enrolment into the NEST Pension Scheme

Join Bournemouth & Poole College as a Timetables and Registers Officer and play a key role in ensuring the smooth delivery of timetabling, attendance and room booking services across the College.

This is a full time, permanent position working 37 hours per week primarily at our Poole campus but with travel to the Bournemouth campus.

In return, you will receive a competitive annual salary of £27,770-£29,639 depending on experience.

The Role

Join our team as a Timetables and Registers Officer, where you will play a key role in the administration and coordination of timetabling and attendance systems, supporting the efficient delivery of services across the College.

What You'll Be Doing

Working with the Senior Timetables and Registers Officer, you will support the delivery and administration of the College's timetabling, attendance monitoring and room booking systems, helping to maximise room utilisation and provide an efficient service for staff and students.

Key Responsibilities

• Development and maintenance of accurate and efficient timetables
• Operation and maintenance of student attendance register
• Lead on and be responsible for the timely resolution of all enquiries received through the Timetables and Registers request queue
• Ensure student timetabled hours meet DofE audit requirements and match the curriculum plan accordingly - liaise with College managers to address timetable related queries and concern
• Assist with the monitoring of any unmarked registers or missing register marks; and work with curriculum areas to resolve any issues as quickly as possible
• Co-ordinate the room booking function within the College and liaise directly with department managers and examinations staff, to ensure maximum utilisation of space available

Full details of the role are detailed on the attached Job Description & Person Specification.

About You

• GCSE Grade 9-4 (previously A-C) in English and Maths, or Level 2 Functional Skills in English and Maths
• Background in a similar role in a busy office environment
• Experienced in using electronic systems for recording data
• Strong customer service and organisational skills with the ability to multitask effectively
• Excellent verbal and written skills with high levels of accuracy
• Confidence in using digital systems and Microsoft Office
• Knowledge and awareness of safeguarding in an educational setting

Working at Bournemouth and Poole College

More than just a job.

At Bournemouth & Poole College, we are passionate about turning potential into professionals. We are the largest college in the area and a vital engine for the local economy, educating over 9,000 learners and partnering with over 1,000 employers to bridge the gap between local talent and real futures.

A proud culture

We Know That If We Want Our Students To Succeed, We Have To Start By Looking After Our People. We Work Hard To Create An Environment Where You Feel Trusted And Valued Rather Than Just Employed. In Our 2025 Inspection, Ofsted Observed

"They have developed an inclusive culture where staff feel empowered to make a positive difference to students and apprentices. Leaders and managers have improved staff morale; staff are proud to work at the college."

A place to grow and belong.

We are committed to a workplace that is genuinely inclusive, where everyone is inspired to contribute and succeed. You will find a vibrant, rewarding environment that celebrate ambition and success in equal measures. To get a better feel for life at the College and explore our full range of benefits, visit our Work With Us page.

Armed Forces Covenant

As proud Armed Forces Covenant signatories, we value the skills and experience veterans, reservists and military families, and encourage them to consider a career with us.

Safeguarding Commitment

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to share in this commitment. The successful will be required to undertake appropriate safeguarding checks which includes an enhanced DBS check as well as providing proof of the right to work in the UK.