Theatre Technical Admin Specialist

Cameron Mackintosh Limited; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Cameron Mackintosh Limited is seeking a diligent Technical Office Assistant to provide comprehensive administrative support to the Technical Department. This is an office-based role, not a technical or production position, centered on organisation and coordination.

You will work with Senior Production Managers and the Technical Director to manage correspondence, schedules, invoicing, procurement, and HR-related tasks for freelance staff while ensuring compliance with safety and show-related

Responsibilities

• Managing the inboxes and calendars of the Senior Production Managers, and others in the department as required.
• Assisting the Senior Production Managers and Technical Director in the creation of administrative documents for the department.
• Booking meetings as required.
• In conjunction with the Technical Administrative Team, supporting the recruitment process for technical production staff.
• In conjunction with the Production Managers, assist with the administration of all show related Health & Safety, including Production Audits.
• Arranging the Technical Office annual Health and Safety audit and supporting departmental H&S Paperwork.
• Supporting the administration of our costume and set stores. Managing the storage schedule and arranging contractor visits.
• Supporting the Technical Department with any administration as required.
• Booking travel and accommodation in conjunction with the Technical Department.
• Arranging couriers as required.
• Minuting meetings as required.
• Assisting with the distribution of press night tickets for technical guests as required.
• Supporting the Senior Production Managers in administrating weekend Production Management cover for the shows.
• Managing the Technical Invoices inbox, in conjunction with the Technical Assistant.
• Arranging the coding and payment of departmental and storage invoices and answering invoice queries.
• Issuing Purchase Orders as required by the Technical Department.
• Reconciling petty cash floats.
• Supporting the Technical Department in completing credit card returns.
• Supporting the Senior Production Managers in the administration of the financial systems used across the department.
• Covering for the Technical Assistant, as required, on invoice related queries and coding.
• Conducting self-employment CEST checks for Freelancers, Programmers and Associates working across the department.
• Administrating Right to Work checks, and other employment checks as required.
• Keeping track of the return of Freelance Agreements.
• Supporting the department in any employment contracts as required by the Technical Administration Team.
• Any other reasonable duties as required.

Job description

Cameron Mackintosh Limited is seeking a diligent Technical Office Assistant to provide comprehensive administrative support to the Technical Department. This is an office-based role, not a technical or production position, centered on organisation and coordination.

You will work with Senior Production Managers and the Technical Director to manage correspondence, schedules, invoicing, procurement, and HR-related tasks for freelance staff while ensuring compliance with safety and show-related