Theatre Scheduler

KIMS Hospital; Maidstone; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Free Secure Staff Parking

Pension Scheme

Private Health Insurance

33 Days annual leave plus extra time</

Life Assurance

Free Eye Test

Flexible working and annualised hours

Job summary

KIMS Hospital in Maidstone is seeking an experienced Theatre Scheduler to join the Theatres team. As a Theatre Coordinator, you will schedule all theatre bookings and liaise with medical secretaries, consultants and hospital departments to ensure a responsive service.

The role requires GCSEs, strong communication, organisational skills and experience in a hospital setting. You will maintain discretion and high standards of customer service while supporting the costed booking process.

Qualifications

• GCSE standard (or equivalent).
• Excellent communication and interpersonal skills.
• Able to work proactively with minimal supervision.
• Experience of working in a hospital.
• Maintaining administrative/secretarial systems using Microsoft packages.

Responsibilities

• Manage theatre booking slots and liaise with consultants, medical secretaries and departments.
• Ensure paperwork is complete and attached to booking forms (clinic letters).
• Collaborate with theatre leads, billing and finance for costing before accepting bookings.
• Provide effective communication between Medical Secretarial, Consultants and Patients.
• Provide non-clinical information to patients and families, including operation cancellations.

Skills

Communication skills

Interpersonal skills

Time management

Education

GCSE or equivalent

Secretarial qualification

Tools

Microsoft Office

Job description

Hours: 37.5 Hours per week 4 days per week between Monday and Saturday 08:00 – 18:00.

Salary: £28,560.00 per annum

Are you patient focused, with a desire and proven ability to contribute to delivering healthcare at its best? Do you want to progress your career and skills?

We have an exciting opportunity for an experienced Theatre Scheduler to join our Theatres team. As a Theatre Coordinator, you will be responsible for scheduling all theatre bookings, ensuring an efficient and responsive service is provided to medical secretaries, consultants, NHS contract teams and hospital departments.

You will Maintain a clear code of conduct and high standards of customer service in terms of discretion, dignity, respect, and excellent customer service to all internal and external customers.

See what our staff have to say about working in KIMSTheatres.

Role Responsibilities

• Responsible for the appropriate management of theatre booking slots, liaising with Consultants, medical sectaries and hospital departments as required.
• Ensure all necessary paperwork is completed, ensure all information is attached to all booking forms (clinic letter)
• Liaise with Theatre leads/ Billing/ Finance for any information regarding a procedure that may need costing before accepting booking forms.
• To provide effective communication between the Medical Secretarial Department, Consultants and Patients, etc.
• Provide non-clinical information to patients and families, where necessary. Including cancellation of operation.

Person Specification

• Educated to GCSE standard (or equivalent)
• Display excellent communication skills and interpersonal skills
• Able to work proactively, on own initiative with minimal supervision Able to work as part of a team.
• Strong organisational and time management skills
• Possession of a secretarial qualification
• Experience of working in a hospital
• Working knowledge of Microsoft packages or equivalent. Maintaining administrative/secretarial systems

KIMS Hospital is the largest independent hospital in Kent and we care about our staff. We support our staff in building a career, encouraging them to feel their worth and enjoy their time at work. Our One Team culture creates a working environment that offers you the time to care, develop new skills and strengthening existing ones.

KIMS Hospital employees enjoy the following benefits:

• Free Secure Staff Parking
• Pension Scheme
• Private Health Insurance
• 33 Days annual leave plus extra time off for your birthday
• Life Assurance
• Free Eye Test
• Flexible working and annualised hours contracts are available

At KIMS Hospital we are committed to building a diverse and inclusive working environment. We strive to create a workforce that reflects the communities we serve and are proud to be an equal opportunities and disability confident employer.

If you have any queries regarding this vacancy, Diane would be happy to help. Please give her a call on 01622 237634 or email [e-mail].

Any offers of employment made by KIMS Hospital for this/these position(s) will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS Certificate from the Disclosure & Barring Service. Information about the DBS checks can be found at https://www.gov.uk/disclosure-barring-service-check

Before your interview, take the time to research your potential new employer, finding out about their company values and what you might expect working there. Have a clear travel plan ready for the day of the interview, allowing extra time for possible delays - being punctual will allow you time to gather your thoughts and check your notes. And don’t forget to bring the appropriate ID with you.

Making a good first impression will get your interview off to a great start. It shows you are taking your application seriously and that you are diligent and conscientious. Dress smartly and make sure you are well presented. In no circumstances should you be chewing gum and your mobile phone should be switched off.

Take reassurance from knowing that your interviewer can often be as nervous as you. Be polite, honest and open, maintaining eye contact with them. Talk as clearly and confidently as you can and if you don’t understand a question, ask for clarification. When answering, focus on positive experiences and be prepared to go into detail about your previous positions and your future aspirations.

There will be opportunity for you to ask questions about the organisation and the role. Take this chance to ask about things that are important to you. Such as, what is expected of you in the first 6 months? Or, what training opportunities are there? Or, what has the interviewers experience of working for the company been like? It’s an excellent way of showing genuine interest.

It’s important to leave the interview on a positive note. If you haven’t already discussed it, you may want to ask when you can expect to hear about their final decision. When it is time to leave, smile and thank them for seeing you. Shake hands firmly and confidently, and if you have enjoyed discussing the job, tell them.