Theatre Admin & Scheduling Specialist

Barts Health NHS Trust; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

Theatre Secretary Band 4 at Barts Health NHS Trust provides administrative and secretarial support to the Theatres Management Team at The Royal London Hospital, ensuring efficient scheduling and high-quality patient care.

You will manage diaries, meetings, and correspondence, support training compliance, and cover the reception desk when needed, all within a busy peri-operative environment in east London.

Qualifications

• Experience as a theatre secretary or similar administrative role.
• Strong organisational and diary management skills.
• Proficiency in Cerner Millennium and Microsoft Office.
• Able to handle sensitive information with discretion.
• Effective communication and ability to work independently.

Responsibilities

• Provide high-quality administrative and secretarial support to the Theatres Management Team.
• Deliver PA support including diary management and correspondence handling.
• Plan, organise, and service meetings with agenda, minute-taking, and actions.
• Coordinate theatre scheduling across multiple specialties and attend weekly scheduling meetings.
• Line manage the Theatres Receptionist and provide cover for the reception desk.
• Monitor and coordinate statutory and mandatory training compliance for the Theatres Management Team.
• Process and maintain accurate records of annual leave requests and calendar updates.
• Respond promptly and professionally to telephone, email, and face-to-face enquiries, ensuring confidentiality.
• Support the implementation of SOPs, administrative systems, and service improvement initiatives.

Skills

Administrative skills

Secretarial support

Diary management

Microsoft Office

Cerner Millennium

Communication skills

Tools

Cerner Millennium

Microsoft Office

Job description

Theatre Secretary Band 4 at Barts Health NHS Trust provides administrative and secretarial support to the Theatres Management Team at The Royal London Hospital, ensuring efficient scheduling and high-quality patient care.

You will manage diaries, meetings, and correspondence, support training compliance, and cover the reception desk when needed, all within a busy peri-operative environment in east London.