Tender Administrator

YourRecruit; Tandridge; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday plus bank holidays

Company pension

your birthday off and more!

Job summary

YourRecruit Ltd in Caterham is seeking a meticulous Bid Coordinator to support high-quality tender submissions. You will coordinate EOIs, RFIs, SQs, PQQs and ITTs from enquiry to submission, ensuring accuracy and timely delivery.

Join a team that values clear communication, strong proofreading, and attention to detail. Proficiency in Word, Excel and PowerPoint is essential, with previous tender experience a strong advantage.

Qualifications

• Excellent written English and proofreading/editing skills.
• Ability to understand detailed information and communicate clearly.
• Exceptional attention to detail and organisational skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency with MS Office, especially Word, Excel and PowerPoint.

Responsibilities

• Coordinate EOIs, RFIs, SQs, PQQs and ITTs from enquiry through submission.
• Review client requirements and ensure responses are accurate and tailored.
• Draft, edit and proofreading of written submissions.
• Gather information from internal teams and external stakeholders.
• Support the preparation of fee proposals and presentations.
• Create and format professional documents and simple visuals.
• Manage submission deadlines and maintain bid trackers.
• Keep standard content, case studies and supporting information up to date.
• Ensure all submissions are accurate, compliant and submitted on time.
• Support post‑tender reviews and feedback.

Skills

Tender coordination

Stakeholder communication

Proofreading

Time management

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Salary

£30,000 - £40,000 (DOE)

Location

Caterham, Surrey (Must be a driver due to location)

Hours

Monday to Friday, 8am - 5pm

Benefits

• Competitive salary
• 25 days holiday plus bank holidays
• Company pension
• your birthday off and more!

What will you be doing?

You’ll play an important role in coordinating and producing high-quality tender and bid submissions, including:

• Coordinating EOIs, RFIs, SQs, PQQs and ITTs from initial enquiry through to submission.
• Reviewing client requirements and ensuring responses are relevant, accurate and tailored.
• Drafting, editing and proofreading written responses.
• Gathering information from internal teams and external stakeholders.
• Supporting the preparation of fee proposals and presentations.
• Creating and formatting professional documents and simple visuals.
• Managing submission deadlines and maintaining accurate bid trackers.
• Keeping standard content, case studies and supporting information up to date.
• Ensuring all submissions are accurate, compliant, professionally presented and submitted on time.
• Supporting post-tender reviews and feedback.

About you…

Most importantly, you will be someone who takes pride in the quality of their work.

• Excellent written English and strong proofreading/editing skills.
• The ability to understand detailed information and communicate it clearly.
• Exceptional attention to detail.
• Excellent organisation and time management skills.
• The ability to manage multiple deadlines and priorities.
• Confidence communicating with different stakeholders.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• A proactive approach and the ability to take ownership of your work.

Previous tender, bid or proposal experience would be a strong advantage, but it isn't essential if you can demonstrate the right transferable skills.

Experience within construction, engineering, facilities management, property, infrastructure or another project-led environment would also be advantageous.

YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.

Please only apply if you are already eligible to work in the UK