Temporary Executive Assistant, HR & Operations Support

Purely PA; Greater London; On-site; GBP 32,000 - 39,000; Full time

Job summary

Love Success is recruiting an Interim Executive Assistant to provide high-level support to the Headteacher at a North London Independent School. The role combines senior executive assistance with HR, safeguarding, and operations administration.

The assignment lasts 6 to 8 weeks with immediate start and requires an Enhanced DBS. You will manage a busy diary, coordinate HR casework, support recruitment administration, and help review administrative structures and processes.

Qualifications

• Experience in senior administrative or executive support.
• HR administration, employee relations support, or operational administration.
• Enhanced DBS certificate is essential.

Responsibilities

• Provide high-level executive support to the Headteacher.
• Support HR administration and employee relations matters.
• Assist with operations and organisational review activities.
• Coordinate safeguarding administration and related records.

Skills

Executive support

HR administration

Operations coordination

Safeguarding admin

Tools

MS Office

Job description

Temporary Executive Assistant, HR & Operations Support

Location: Independent School in North London
Contract: Interim, 6 to 8 weeks initially
Daily Rate: £173 to £211 per day, plus holiday accrual
Start Date: Immediate / ASAP
Essential requirement: Enhanced DBS

We are seeking an experienced, highly organised, and professional individual to provide interim support to the Headteacher of a respected Independent School. This is a varied and hands-on role combining senior executive support with significant HR, operational, and safeguarding administration responsibilities.

The initial assignment is expected to last 6 to 8 weeks, supporting a review of administrative structures and processes.

Key Responsibilities

Executive Support

• Provide high-level administrative and executive support to the Headteacher.
• Manage a complex diary, scheduling meetings, appointments, and key school events.
• Prepare correspondence, reports, presentations, agendas, and meeting documentation.
• Coordinate meetings and ensure timely follow-up of actions and decisions.
• Act as a professional and discreet point of contact for internal and external stakeholders.

HR Administration & Employee Relations

• Manage confidential HR administration and employee records.
• Support the tracking and administration of employee relations matters.
• Coordinate meetings relating to HR casework and monitor actions arising.
• Provide recruitment administration support, including scheduling interviews, communicating with candidates, and maintaining recruitment records.
• Handle highly sensitive and confidential information with discretion and professionalism.

Operations & Organisational Review

• Support the Headteacher with a review and potential restructure of the school's administrative function.
• Assist with project coordination, documentation, and stakeholder communication relating to organisational change.
• Ensure administrative processes are efficient, accurate, and appropriately documented.

Safeguarding Administration

• Provide substantial safeguarding administration support.
• Maintain safeguarding records securely and accurately.
• Support the coordination of safeguarding meetings, documentation, and actions.
• Ensure compliance with school policies and statutory requirements relating to safeguarding and confidentiality.

About You

We are looking for someone who is:

• Experienced in providing senior executive or personal assistant support.
• Highly organised, proactive, and able to manage multiple priorities effectively.
• Confident handling sensitive and confidential information.
• An excellent communicator with strong written and interpersonal skills.
• Comfortable working independently and exercising sound judgement.
• Experienced in HR administration, employee relations support, or operational administration.
• Ideally experienced within education, the public sector, healthcare, charity, or another regulated environment.

Essential Requirements

• A current Enhanced DBS certificate is essential.
• Proven experience in a senior administrative, executive support, HR, or operations role.
• Strong IT skills, including Microsoft Office applications.
• Availability to commence assignment at short notice.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.