Temp Facilities Operations Coordinator

Confidential; England; On-site; GBP 17,000 - 22,000; Part time

Job summary

Confidential is seeking a Temporary Account Coordinator to provide comprehensive administrative support and coordination to the Account Teams and Facilities Operation. The role requires the ability to work with minimal direction and communicate effectively with staff.

You will manage workflow, liaise with customers and subcontractors, maintain logs and documentation, raise purchase orders, process invoices, and ensure costs are captured for budget control.

Qualifications

• Good written and spoken English and a good level of numeracy.
• Good IT skills including Microsoft Office (Excel and Word).
• Excellent telephone and communication skills.
• Previous experience of an administration role in an operational environment is essential.
• Excellent customer service skills.

Responsibilities

• Coordinate the workflow for all client and internal requests, to ensure effective completion of work in accordance with SLAs.
• Liaise with customers and operational delivery teams to arrange all sub-contractor reactive maintenance visits and manage end to end.
• Maintain logs, ensuring accurate information is obtained and entered to demonstrate progress to the client, providing an internal audit trail.
• Obtain and upload all relevant Sub-Contractor compliance documentation and PPM paperwork against work orders and ensure the system is populated with in date service records/sheets.
• Review sub-contractor service records/sheets and raise follow on work orders where required, assigning to the correct resource and priority.

Skills

English proficiency

Numeracy

Communication skills

Customer service

Tools

Microsoft Office

Excel

Word

Job description

Confidential is seeking a Temporary Account Coordinator to provide comprehensive administrative support and coordination to the Account Teams and Facilities Operation. The role requires the ability to work with minimal direction and communicate effectively with staff.

You will manage workflow, liaise with customers and subcontractors, maintain logs and documentation, raise purchase orders, process invoices, and ensure costs are captured for budget control.