Facilities Operations Coordinator (Temp)

Aspire Personnel Ltd; Gatwick; On-site; GBP 17,000 - 22,000; Full time

Job summary

Aspire Personnel Ltd is seeking an Account Co-ordinator to provide comprehensive administrative support and coordination for the Account Teams in a Facilities Operations context.

The role requires minimal direction, strong communication, and a flexible approach with solid IT and administrative skills. It is a temporary position with a commitment of at least two months at the Gatwick site.

Qualifications

• Strong written English and numeracy.
• Proficient IT skills including Microsoft Office (Excel & Word).
• Excellent telephone and verbal communication skills.
• Experience in an administration role within an operational environment.
• Customer service oriented with a proactive approach.

Responsibilities

• Coordinate workflow for client and internal requests to meet SLAs.
• Arrange sub-contractor reactive maintenance visits and manage end to end.
• Maintain logs and provide audit trails with up-to-date information.
• Process sub-contractor compliance docs and PPM paperwork.
• Raise and manage purchase orders and track costs.
• Support scheduling and liaise with operational delivery teams.
• Foster relationships with sub-contractors and escalate issues as needed.
• Assist with quotations and approvals for minor works.
• Ensure goods receipts and deliveries are filed in the system.
• Validate invoices against costs to aid budget control.

Skills

Good written English

Numeracy

Communication skills

Customer service

Administration experience

Tools

Excel

Word

Job description

Aspire Personnel Ltd is seeking an Account Co-ordinator to provide comprehensive administrative support and coordination for the Account Teams in a Facilities Operations context.

The role requires minimal direction, strong communication, and a flexible approach with solid IT and administrative skills. It is a temporary position with a commitment of at least two months at the Gatwick site.