Technical Coordinator

Futureshaper.com; South Oxfordshire; On-site; GBP 33,000; Full time

Job summary

UK Industrial Fusion Solutions (UKIFS) is seeking a Technical Coordinator for their STEP Programme. This role entails supporting complex projects through document management, meeting facilitation, and providing technical writing support. Candidates should possess a degree or HNC in a STEM field, with expertise in SharePoint and project support.

Benefits

Outstanding defined benefit pension scheme

Corporate bonus scheme up to 7%

Flexible working options

Employee Assistance Programme

Generous annual leave allowance (25 days plus additional days)

Wide range of career development opportunities

Qualifications

• Demonstrable experience supporting projects in a complex technical environment.
• Expertise in SharePoint deployment.
• Fluency in Microsoft Office, including Excel and Access.

Responsibilities

• Act as the SharePoint power user for document management.
• Support project activities, including KPI tracking and change management.
• Assist in developing technical documents and writing procedures.

Skills

SharePoint deployment

Technical report writing

Planning and organisational skills

People skills

IT literacy

Education

HNC/Degree in STEM subject

Tools

Microsoft Office

Job description

Company Description

The UK Government has established UK Industrial Fusion Solutions (UKIFS) Ltd , a subsidiary of UK Atomic Energy Authority (UKAEA), to lead the charge in delivering fusion energy through design and delivery of the Spherical Tokamak for Energy Production (STEP) prototype fusion plant. UKIFS is establishing itself, setting up the company, attracting talent, engaging with industry, developing a supply chain, and planning and constructing of the STEP prototype.

Fusion energy, crucial for combating climate change and ensuring energy independence, is expected to be commercially viable by mid-century. The UK, led by UKIFS, aims for a prototype fusion plant, targeting first operations around 2040. UK Industrial Fusion Solutions Ltd. will lead delivery, collaborating with industrial partners and building a fusion supply chain with an estimated global sector value of £7tn per year. Join UKIFS and the STEP programme to be involved in this ground breaking journey.

As an employee of UKIFS, you will benefit from:

• Outstandingdefined benefit pension scheme,details of which can be found below.
• Corporatebonus schemeup to7%and aRelocationallowance (if eligible).
• Flexible working optionsincluding family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programmeand trained Mental Health First Aiders,
• Generous annual leaveallowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range ofcareer development opportunities
• A vibrantculturecommitted to being fullyinclusive

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

The salary for this role is£32,577.

Employees of UKIFS can be based at either of our sites;West Burton,NottinghamshireorCulham, Oxfordshire. However this role is based at Culham, Oxfordshire, to meet the needs of the team. Onsite workingis expected for3 days each week, with flexibility change working patterns to attend onsite meetings.

For more information on UKIFS, visit:https://careers.ukaea.uk/wp-content/uploads/download/UKIFS_CandidateRecruitmentPack.pdf

Job Description

The Role

The Technical Coordination Team is part of the STEP Programme providing technical support and coordination services to UKIFS work packages and projects. The role holder will be a self-driven autonomous individual, able to thrive in a highly technical environment. The role holder will be expected to model the UKIFS values and work on several complex, high level -projects within UKIFS.

The role holder will act as an advisor to project managers, lead engineers and project team members specifically specialising in UKIFS document management processes and project SharePoint deployment. In addition, the role holder will be responsible for supporting and facilitating project activities liaising directly with the senior technical co-ordinators and project managers to ensure delivery milestones.

Accountabilities

Document Management and Control

• Act as the SharePoint power user responsible for site creation, architecture design, and permission management.
• Provide first-line support for internal and external parties on STEP document management processes, including training and user support.
• Support programme and projects with day-to-day document management, including uploading to SharePoint and TDMS, formatting, attribute mapping, workflow tracking, and distribution.
• Provide Technical Coordinator support for ad hoc tasks to ensure business, programme, and project delivery.

Workshop and Meeting Support

• Support the chair in technical workshops and meetings, including capturing and distributing minutes.
• Note actions and ensure follow-up.
• Arrange meeting rooms and ensure meetings take place on time with all necessary preparations and materials.
• Perform Technical Secretary duties, including organizing technical meetings, taking minutes, and following up on actions.
• Act as requisitioner within the Unit 4 business system.

Project Management Support

• Act as the point of contact for project-related queries.
• Collate, process, and publish project KPIs and milestone tracking.
• Chair project-related meetings in lieu of the Project Manager.
• Support the project change management process and procedures.
• Assist projects as a Technical Writer in the continual development of the Technical Writing Process and its deployment across UKIFS.

Technical Writing

• Assist with planning, developing, writing, and editing operational procedures, specifications, work instructions, user guides, and other technical documents.
• Ensure technical documentation complies with UKIFS technical documentation processes.

Qualifications

Essential:

• Industry related qualifications or equivalent experience (HNC/Degree - ideally in STEM subject)
• Demonstrable experience supporting projects working in a complex technical environment
• Expert in SharePoint deployment, build and configuration.
• IT literate, fluent in Microsoft Office, including Excel and Access
• Excellent technical report writing skills
• Excellent people skills
• Excellent planning and organisational skills

Beneficial:

• Awareness of Awareness of Quality Management or systems

Additional Information

We welcome applications from under-represented groups, particularly women in STEM and individuals from British black and ethnic minority backgrounds, and people with disabilities. Our Executive Team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UKIFS is committed to being accessible. Please [e-mail] you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including the Disclosure & Barring Service (DBS) checks for criminal convictions. Whilst not required at this time, there is a possibility of an SC Clearance being required in the future. If a candidate already holds an SC clearance, that clearance can be transferred to UKIFS.

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicantsIf your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications. We may consider your application for future positions or similar positions within the organisation.

We have a number of exceptional opportunities available at the moment, to view them all please visit our website:Careers - STEP