Global Events Coordinator (Field, B2B, SaaS, Tech)

Gecko Labs Limited; London; Remote; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking Ed-Tech scale-up as a Global Events Coordinator, where your event-planning expertise will shine! In this dynamic role, you will take the lead on exciting events that engage B2B customers and drive brand visibility across the UK, US, and virtually. Collaborating closely with marketing and sales teams, you'll oversee everything from logistics to post-event analysis, ensuring every event is a success. With a focus on creativity and adaptability, you'll be part of a passionate team dedicated to redefining student engagement. If you're ready to make an impact and thrive in a fast-paced environment, this is the opportunity for you!

Benefits

33 days of holiday

Optional compressed 4-day workweek

Flexible working arrangements

MacBook Pro and headphones

Private healthcare

Pension plan

Employee discounts via Perkbox

Workation opportunities

Dynamic virtual office environment

Qualifications

• Proven ability to plan and execute large-scale events.
• Experience with virtual/hybrid events and managing logistics.

Responsibilities

• Lead event planning and execution to elevate the Gecko brand.
• Manage logistics and ensure smooth delivery of diverse events.

Skills

Event Planning

Stakeholder Management

Budget Management

Problem-Solving

Customer-Centric Approach

Creative Thinking

Adaptability

Organizational Skills

Tech-Savvy

Education

Experience in Event Marketing

Experience in SaaS or Tech

Tools

Salesforce

HubSpot

Job description

Be the Heart of Gecko’s Events

Are you an event-planning guru who thrives in a fast-paced, startup environment? We’re looking for a dynamic, adaptable, and results-driven Global Events Coordinator to bring Gecko’s brand to life at events across the UK, US, and virtually.

About Us

At Gecko, we’re redefining student engagement in higher education with innovative, cutting-edge software solutions. We’re a small but mighty Ed-Tech scale-up on a mission to be the world’s most successful student engagement platform. Our team? We’re a passionate and tight-knit team of ‘Geckos’ who thrive on change, work collaboratively, and always put our customers first.

The Gig

As our Global Events Coordinator, you’ll have end-to-end ownership of bringing Gecko’s brand to life through exciting, engaging events that drive B2B customer engagement and generate leads. This is a full-time role, with flexibility required during busy periods. You’ll work closely with our marketing and sales teams to manage diverse events - both in-person and virtual - across the UK, EU, and US, ensuring Gecko is front and centre at key industry moments. You will take ownership of large-scale conference and exhibition events, from initial planning to post-event analysis, ensuring flawless execution every step of the way.

What You'll Do…

Event Planning & Execution

• Lead event planning alongside marketing and sales to elevate the Gecko brand and deliver results.
• Oversee diverse events, including in-person events in the UK, EU, and US, roadshows, virtual webinars held during UK and US hours, and Gecko’s annual client forum.
• Manage logistics, ensure smooth event delivery, and adapt to challenges when they arise.
• Stay ahead of industry trends to ensure our events always stand out.

Stakeholder & Vendor Management

• Build relationships with internal teams and external vendors to ensure seamless event execution.
• Work closely with customers during events to ensure their needs are met and their experience exceeds expectations.

Post-Event Analysis & Reporting

• Gather feedback and analyse event data to measure success and improve for next time.
• Collaborate with the sales and marketing teams to refine strategies based on learnings.

Budget & Resource Management

• Keep event budgets in check while ensuring every dollar spent maximises impact and value for our customers.

Travel & On-Call Availability

• Be prepared to travel to in-person events as needed and provide support for events taking place during US hours, including occasional weekends.

Who We’re Looking For

If you’re someone who thrives in a startup environment and is all about getting things done, we want to hear from you! Here’s what we’re looking for:

• Event Marketing Pro: You’ve got experience planning, coordinating, and executing marketing-driven events, ideally within SaaS, tech, or higher education sectors and ideally in both the UK and USA.
• Conference Expert: You’ve got a proven ability to plan, execute, and manage large-scale conference-style events (e.g., trade shows, forums, expos), overseeing everything from logistics to on-site coordination, and experience with virtual/hybrid events.
• JFDI Attitude: You’re a go-getter with a “just get it done” mentality. You thrive in a fast-paced environment and make things happen.
• Creative Thinker: You innovate with fresh ideas and creative approaches to make our events unforgettable.
• Organised & Detail-Oriented: You’ve got strong organisational skills and can handle multiple events at once without dropping the ball.
• Tech-Savvy: You’re familiar with tools like CRM and marketing platforms (Salesforce, HubSpot) and are quick to learn new systems.
• Team Player: You love collaborating with others to bring big ideas to life, whether that’s internally or externally.
• Customer-Centric: You know how to deliver value for our customers and ensure their needs are always a priority.
• Adaptable: Events never go exactly as planned, and you’re someone who thrives in dynamic, ever-changing situations.
• Problem-Solver: When things go off-track, you stay calm under pressure and find solutions quickly.
• Flexible Attitude: Happy to travel as needed and support events during US hours when required.

Location

• Remote (must be based within the UK and able to travel to events as needed, both in the UK and US).

The Benefits

• Work-Life Balance: 33 days of holiday, optional compressed 4-day workweek, and flexible working arrangements.
• JFDI Attitude: We believe in getting things done within a short 34-hour workweek.
• Remote Flexibility: Embrace remote working with a stellar home office setup, also including MacBook Pro and headphones of your choice.
• Workation: Take your work on the road and explore new horizons.
• Perks Galore: Private healthcare, pension, death in service, EAP, and employee discounts & benefits via Perkbox.
• Dynamic Virtual Environment: Work with some of the best in the biz in a dynamic, energetic, and super fun vibrant virtual office environment, where collaboration knows no bounds.

Ready to Join the Gecko Team

If you’re ready to make an impact and help us take our events to the next level, apply today and become a part of the Gecko team!

We’re excited to see your authentic skills and experiences shine!

*Please note that we can only accept applications from UK-based applicants who already have a valid right to work in the UK.