Technical Coordinator

Stantec Inc.; City Of London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Stantec Inc. is seeking an experienced administrator to manage document control, SharePoint sites, and training initiatives across technical teams in the UK.

You will collaborate with service area managers and leadership to organize content, maintain libraries, and ensure branding consistency in all materials. The role requires strong communication, meticulous record-keeping, and the ability to coordinate across multi-disciplinary groups while supporting marketing and industry outreach efforts.

Qualifications

• Proficient with MS Office Suite and SharePoint.
• Ability to manage confidential/sensitive information.
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Experience coordinating with multiple stakeholders and vendors.

Responsibilities

• Coordinate technical and administrative documentation with service area managers and leadership.
• Develop and maintain SharePoint sites; manage site permissions and document libraries.
• Support training development, onboarding programs, and LMS tracking; prepare attendance records.
• Assist with marketing and outreach activities, including conference material preparation.
• Format documents to branding standards and ensure version control and archiving as required.

Skills

MS Office

Communication

Time management

Attention to detail

Interpersonal skills

Education

Degree in Business Administration / Management

Tools

SharePoint

Adobe Premiere Pro

Camtasia

Articulate 360

TalentHub / LMS

Job description

Your Key ResponsibilitiesDocument ControlCollaborate with Technical Service Area Managers and Leadership on coordination of technical documentation:Support development of ongoing technical working documents;Review and format documents to branding standard;Review locally saved documents for consolidation and migration to SharePoint or other specified locations;Manage filing structures, file versioning, and archive documents in the local servers as required.SharePoint ManagementDevelop and maintain Technical SharePoint sites:Organize site architecture, content manage site pages, and modify user permissions as needed;Create discipline-wide announcements;Maintain technical document libraries, naming conventions, metadata, and file mapping SharePoint documents with local server documents;Facilitate monthly virtual SharePoint orientations.Industry Outreach and MarketingWork with Technical Subject Matter Experts and Leadership on industry outreach:Maintain a list of key industry-facing and
client-facing conference venues for business planning;Support Leadership with Marketing and Business Development fiscal year budget planningCollaborate with Buildings Marketing Lead and Leadership on National level conference approvalsTrack progress and submittal of abstracts, whitepapers, and technical presentations;Retrieve conference proceedings for posting to SharePoint.Training Development and DeliveryPartner with Technical Service Area Managers, Subject Matter Experts, Leadership, and Learning & Organizational Development team on training development and technical staff training:Extract and download bi-weekly New Hire reports;Assign technical onboarding training programs and additional training modules to new hires and existing staff;Collect technical topics and presenter roster for bi-monthly internal webinar;Schedule, facilitate, and take attendances for bi-monthly technical webinars targeting multi-disciplines;Follow up and request vetting of presentations prior to delivery;Record
and video edit technical webinars;Work with Technical Development team on redevelopment or content update of existing technical presentations and recordings;Partner with L&OD team to coordinate curriculum design, training delivery, and attendance records in LMS;Maintain attendance reports, training tracker, and learning catalogue;Support internal trainers with bi-annual live technical orientations and distribution of training needs and feedback surveys;Support staff with Architectural Continuing Education learning credit applications and issuance of learning certificates.Your Capabilities and CredentialsExemplary communication skills including writing, proofreading and editing;Experience working with confidential and sensitive information;Confidence in interacting with all management levels and external vendors;Ability to work independently with minimal supervision and in a team environment;Excellent time management and organizational skills;Great interpersonal skills such as initiative
and attention to details;Basic understanding of construction terms and processes;Proficiency in MS Office Suite (Word, PowerPoint, Excel, Teams);Experience with Microsoft SharePoint or other document management platforms;Experience with Learning Management Systems such as TalentHub or equivalent;Experience with video production software such as Adobe Premiere Pro or TechSmith Camtasia is preferred;Experience with e-learning authoring tools such as Articulate 360 Storyline, Rise, or other alternatives is preferred.Education/ExperienceDegree in Business Administration / Management or an equivalent combination of experience5 or more years of administrative experienceTypical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and