Technical Competence Co-ordinator

Siemens Mobility; Chippenham; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

26 days holiday (buy/sell up to 5 days

Subsidised BUPA healthcare

Job summary

Siemens Mobility is seeking a Training and Competence Records Administrator to manage Sentinel and IRSE records, schedule track training, and handle ad-hoc requests across projects and regions. You will maintain accurate databases, produce reports, support audits, liaise with internal and external partners, and drive continuous improvement while managing the Sentinel inbox.

The role requires strong organisation, data accuracy, clear communication, MS365 proficiency, and the ability to work

Qualifications

• Experience coordinating training and competence activities.
• Careful and accurate data handling with compliance focus.
• Excellent communication with colleagues and external partners.
• Ability to work independently yet within a wider team.
• Proficient in MS365.
• Experience in customer-facing roles or training/competence functions is beneficial.

Responsibilities

• Coordinate training and competence activities for employees across the business.
• Manage training schedules and ensure qualifications remain current.
• Maintain and update competence records, databases and frameworks.
• Act as a key point of contact for competence queries and provide admin support.
• Build relationships with internal and external stakeholders.
• Produce reports and business updates.
• Support audits and maintain documentation.
• Contribute to continuous process improvements.
• Manage incoming email to the Sentinel administration inbox.

Skills

Organisational skills

Planning

Data accuracy

Communication skills

Independent working

Stakeholder management

Customer-facing experience

MS365 proficiency

Tools

MS365

Job description

At Siemens Mobility, we believe our people are the cornerstone of our success. We are committed to nurturing a supportive and inclusive environment where every team member can thrive. Join our global community, where your growth and development are as important as our shared mission to innovate and transform the Rail industry. Ready to embark on this exciting journey with us?

You will be responsible for managing and maintaining the training and competence records relating to Sentinel and IRSE for Siemens Mobility. Schedule track training based on Sentinel & IRSE requirements, ad-hoc requests for projects and regions, waiting lists or from expiring records.

You’ll make an impact by ….

• Coordinating training and competence activities for employees across the business
• Managing training schedules and ensuring critical qualifications remain current
• Maintaining and updating accurate competence and compliance records, databases and frameworks
• Acting as a key point of contact for competence queries and providing administrative support
• Building strong relationships with internal and external stakeholders
• Producing reports and business updates
• Supporting audits and compliance reviews by maintaining accurate documentation
• Contributing to continuous improvement of processes and procedures
• Manage incoming email to the Sentinel administration inbox

Knowledge, experience and personal skills

• Strong organisation and planning skills, with experience coordinating multiple activities, priorities and deadlines simultaneously
• A careful and accurate approach to working with data, records and reports, with an understanding of the importance of compliance
• Good communication skills and confidence working with colleagues, customers and external partners
• Ability to work independently whilst collaborating effectively within a wider team
• Experienced in using full range of MS365
• Previous experience working in a customer facing team or a training/competence function would be beneficial but not mandatory

You’ll benefit from…

• 26 days holiday with an option to buy/sell up to 5 days per year
• Subsidised BUPA healthcare

Join us and be yourself!

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don't match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply.

Safeguarding Responsibilities:

We deliver Apprenticeships and are therefore an educational provider, that is committed to maintaining the highest standards of safety and excellence in education. As part of our commitment to safeguarding and legal compliance, we require all applicants to complete the following documentation before proceeding to the interview stage.

Uphold and implement the company’s safeguarding policies and procedures.

Ensure the safety and welfare of all vulnerable adults and children in accordance with statutory requirements.

Attend regular safeguarding training and maintain up-to-date knowledge of best practices and legislation.

Report any concerns regarding vulnerable adults and children’s welfare to the designated safeguarding lead promptly and accurately.

Foster a culture of vigilance and continuous improvement in safeguarding practices.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. All convictions, cautions, and bind-overs, including those regarded as 'spent', must be declared. The successful candidate will be required to undergo an enhanced Disclosure and Barring Service.

(DBS) check and provide satisfactory references