Team Secretary - London West End

Xeinadin; Greater London; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Company pension

25 days annual leave + bank holidays

Life assurance x4 annual salary

Employee assistance programme

Corporate discounts platform

Flexible benefits

Job summary

Xeinadin is seeking a Team Secretary to support a busy team in its London office. You will handle corporate administration and statutory compliance across a varied client portfolio, ensuring deadlines are met and high professional standards are maintained.

The role requires strong secretarial experience, excellent communication and the ability to work independently, with opportunities to cover reception and contribute to a professional, efficient practice environment.

Qualifications

• Secretarial experience in accountancy industry or professional services preferable.
• Excellent communication skills.
• Ability to use own initiative and work unsupervised.
• Ability to prioritise workload.
• Proficient user of Word, Excel, Outlook.

Responsibilities

• Diary management for the team.
• Liaising with clients and supporting partner contacts.
• Completing Money Laundering due diligence forms and new client assessments.
• Preparing letters of engagement for new clients.
• Photocopying, scanning and filing documents.
• Meeting and greeting clients and organising refreshments.
• Potential reception coverage as required.

Skills

Secretarial experience

Communication

Initiative

Prioritisation

Word processing

Excel

Outlook

Tools

Word

Excel

Outlook

Job description

Team Secretary - London West End

Vacancy No VN2438

Employment Type Permanent

Duration N/A

Location City London

Location Country United Kingdom

Company Description Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description As a Team Secretary, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. You will be self-motivated, able to work to tight deadlines, have excellent interpersonal and communication skills together with an ability and interest in understanding our clients’ business.

Key Responsibilities

• Diary management.
• Liaising with clients.
• Obtaining information for Money Laundering.
• Completing new assessment forms for new clients.
• Completing Money Laundering due diligence forms.
• Preparation of letters of engagement for new clients.
• Photocopying, scanning of documents.
• Filing documents using a document management system.
• Meeting and greeting clients.
• Organising refreshments and in house lunches.
• Will be trained to cover reception.

Key Requirements

• Secretarial experience in accountancy industry/professional services preferable.
• Supporting 8 Partners and liaising with department managers.
• Excellent communication skills.
• Ability to use own initiative and work unsupervised.
• Ability to prioritise workload.
• Proficient user of Word, Excel, Outlook.

Additional Requirements

• Excellent communication skills both verbal and written.
• Organised and methodical.
• Client focussed.
• Carrying out tasks with a high degree of efficiency and accuracy.
• Organisation/time management.
• Ability to operate strict deadlines and handle conflicting priorities.
• Ability to work under own initiative.
• Ability to keep calm under pressure

Model Office Based

Salary Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs

• Completing Money Laundering due diligence forms.