Business Administrator

Xeinadin; Bridgend; In loco; GBP 22.000 - 28.000; Tempo pieno

Vantaggi offerti da questo lavoro

Company Pension Scheme

25 days of annual leave + bank hols

Life Assurance x4 annual salary

Employee Assistance Programme

Descrizione del lavoro

Xeinadin is seeking a proactive Business Administrator to join our Bridgend team. You will report to the Area Practice Manager and handle a broad range of administrative duties in a busy professional services environment.

Ideal candidates have strong organisational skills, attention to detail, and the ability to work both independently and as part of a team. The role is office-based with opportunities to contribute to projects and process improvements.

Competenze

• Proven experience in administration in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Confident communicator with colleagues at all levels.
• Proficient with Microsoft Excel, Word, Outlook etc.
• Strong time management and ability to meet deadlines.

Mansioni

• Answering phone calls.
• Chasing clients for books and records.
• Scanning and filing.
• Involvement with onboarding using CreditSafe and fee quoting software like Ignition, GoProposal, PandaDoc.
• Maintain clients information in line with Xeinadin guidelines.
• Finalising and sending Accounts and Personal Tax Packs to clients for approval.
• Help the Hub Credit Controller with debtors queries.
• Finalising invoices / WIP write out.
• Attend clients in the office and organize meetings.

Conoscenze

Administrative support

Attention to detail

Time management

Communication skills

Microsoft Office

Formazione

GCSEs or equivalent

Strumenti

Ignition

GoProposal

PandaDoc

Descrizione del lavoro

Vacancy Name Business Administrator

Vacancy No VN2485

Employment Type Permanent

Duration N/A

Location City Bridgend

Location Country

Location Country

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

This is an exciting opportunity to join a very fast expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager, and will be responsible for a wide range of administrational tasks. As the Business Support Manager of a professional service company, you must have strong time management and organisational skills alongside excellent relationship management. This is a varied role, and will be suited to someone who has a hands on approach and enjoys working in a fast paced evolving environment.

Key Responsibilities

• Answering phone calls
• Chasing clients for books and records
• Scanning & filing
• Involve with onboarding process using creditSafe and fee quoting software like Ignition, GoProposal, Pandadoc.
• Maintain clients information in line with Xeinadin guideline
• Finalising and sending out Accounts and Personal Tax Packs to clients for approval
• Helping Hub Credit Controller with debtors queries
• Finalising invoices / WIP Write out
• Apply for HMRC & CH authentication code
• Allocating of Disbursements to clients
• Takings payments over the phone
• Paying-in any cheques received from clients
• Maintaining and reconciling office petty cash
• Attending clients coming in the office
• Booking appointments with clients
• Organise safe return of clients books and records
• Keep track of laptops and other IT equipment provided to team members
• Order Stationeries
• Dealing with posts
• Help the Area Practice Manager Lead with projects

Key Requirements

• Proven experience in administration and a fast-paced environment.
• Very high level of attention to detail and accuracy.
• Confident communicator with personnel at all levels within the business, both written and verbal.
• Proficient with Microsoft Excel, Word, Outlook etc.
• Excellent time management skills - handling multiple and varied deadlines concurrently.
• Organised, proactive, reliable and self-motivated.
• Positive attitude towards process changes as well as IT
• Be able to work independently as well as part of a team
• Must be able to meet administrative deadlines

Additional Requirements N/A

Model

Office Based

Salary

Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs